Administrative Assistant
2 weeks ago
Key responsibilities include, but are not limited to, the following:
- Prepare and send invoices to clients, track payments, and follow up on overdue accounts
- Assist in the preparation of financial reports and budgets, coordinating with the finance department to ensure accurate financial record-keeping
- Manage the onboarding process for new employees, including paperwork, assisting in orientation sessions, scheduling interviews, coordinating hiring processes, and ensuring compliance with HR policies
- Collect and review employee timesheets for accuracy and compliance
- Enter timesheet data into payroll systems and assist with payroll processing, resolving any discrepancies or issues related to timesheets
- Assist in the preparation and formatting of proposals and bid documents, ensuring all proposals meet quality standards and client requirements
- Maintain organized records of all proposals, contracts, and project documentation
- Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence
- Organize and maintain office files and supplies
- Draft, edit, and proofread various types of documents, including reports, letters, and emails
- Create and design visual content using Canva and InDesign for marketing and internal use
- High school diploma or equivalent; associate degree in business administration, communications, or a related field is preferred
- Proven experience in an administrative or office management role
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with invoicing and payroll software
- Ability to work independently and as part of a team
- High attention to detail and accuracy
- Experience working in Canva and Adobe InDesign is a plus
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