Executive Assistant

Found in: Talent US C2 - 2 weeks ago

Baton Rouge, United States Franciscan Missionaries of Our Lady Health System Full time

Job Description

Job Summary

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others.

Job Requirements

Experience: 3 years of experience in a senior leadership level secretarial/administrative assistant position

Education: High school diploma or equivalent

Job Functions

Document and Data Management Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. Efficiently inputs and retrieves data using various computer software packages (., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, in order to provide accurate and high-quality information for needed records and reports. Filing and Organization Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. Telephone and Scheduling Management Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (., travel, special events) and ordering supplies as needed. Arranges appointments and meetings; coordinates meeting and agenda materials. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Other Duties As Assigned Performs other duties as assigned or requested.

  • Executive Assistant

    2 days ago

    Baton Rouge, United States Franciscan Missionaries of Our Lady Health System Full time

    Job DescriptionJob SummaryThe Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time...

  • Executive Assistant/Office Manager

    2 days ago

    Baton Rouge, United States Marsh & McLennan Companies, Inc. Full time

    Greet office visitors. Answer and direct inbound phone calls. Sort and scan daily mail; Track checks received. Coordinate office activities and operations to secure efficiency and compliance to company policies. Coordinate technology requests for Office Manager, Executive Assistant, Manager, Executive, Assistant, Business Services

  • Restoration Assistant Project Manager

    2 weeks ago

    Baton Rouge, United States The Lemoine Company Full time

    Join LEMOINE as a Restoration Assistant Project Manager and play a pivotal role in the Disaster division. Your expertise in demolition, restoration, and construction will be key to maintaining our commitment to quality workmanship, meeting deadlines, and fostering a collaborative team environment. Job Responsibilities: Assist the Project Manager in...

  • Restoration Assistant Project Manager

    2 weeks ago

    Baton Rouge, United States The Lemoine Company Full time

    Job DescriptionJob DescriptionJoin LEMOINE as a Restoration Assistant Project Manager and play a pivotal role in the Disaster division. Your expertise in demolition, restoration, and construction will be key to maintaining our commitment to quality workmanship, meeting deadlines, and fostering a collaborative team environment.Job Responsibilities: Assist the...

  • Full Time Promotional Marketing Assistant

    2 weeks ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Join our Baton Rouge based team dedicated to conducting exceptional event experiences for our valued clients and the community. Since the inception of Linking Minds , we've successfully expanded our clients' brand presence and amplified their missions. To maintain our unwavering commitment to outstanding service and support, we're on the lookout for a...

  • Full Time Promotional Marketing Assistant

    2 weeks ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Job DescriptionJob DescriptionJoin our Baton Rouge based team dedicated to conducting exceptional event experiences for our valued clients and the community. Since the inception of  Linking Minds , we've successfully expanded our clients' brand presence and amplified their missions. To maintain our unwavering commitment to outstanding service and...

  • Full Time Promotional Marketing Assistant

    3 days ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Job DescriptionJob DescriptionJoin our Baton Rouge based team dedicated to conducting exceptional event experiences for our valued clients and the community. Since the inception of  Linking Minds , we've successfully expanded our clients' brand presence and amplified their missions. To maintain our unwavering commitment to outstanding service and...

  • Human Resources Executive

    1 week ago

    Baton Rouge, United States CareerBuilder Full time

    Job Number: 23220832 Job Category: Human Resources Location: The St. Regis Red Sea Resort, Ummahat Island 1, Red Sea, Saudi Arabia Schedule: Full-Time Located Remotely: N Relocation: N Position Type: Non-Management Position Summary: Assist and support management and the leadership team with handling and resolving Human Resources issues. Assist employees with...

  • Business Operations Assistant

    1 week ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Job DescriptionJob DescriptionAre you looking to make a meaningful impact and build a career, rather than just finding a job? We're currently seeking a Business Operations Assistant to join our team. We are on a mission to expand our influence in the charity sector, with a primary focus on connecting clients and potential donors. Through the organization...

  • Business Operations Assistant

    1 week ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Job DescriptionJob DescriptionAre you looking to make a meaningful impact and build a career, rather than just finding a job? We're currently seeking a Business Operations Assistant to join our team. We are on a mission to expand our influence in the charity sector, with a primary focus on connecting clients and potential donors. Through the organization...

  • Business Operations Assistant

    2 days ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Job DescriptionJob DescriptionAre you looking to make a meaningful impact and build a career, rather than just finding a job? We're currently seeking a Business Operations Assistant to join our team. We are on a mission to expand our influence in the charity sector, with a primary focus on connecting clients and potential donors. Through the organization...

  • Assistant Property Manager

    3 weeks ago

    Baton Rouge, United States Vintage Realty Company Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insurance The Reserve at Shoe Creek Apartment Homes Centralt, LA, is seeking to hire an Assistant Property Manger to provide support to the Apartment Property Manager. This opportunity is for a full-time hourly non-exempt position.Job Duties:Income Collection: Maintain...

  • Full Time Promotional Marketing Assistant

    6 days ago

    Baton Rouge, United States LMI Baton Rouge Full time

    Join our Baton Rouge based team dedicated to conducting exceptional event experiences for our valued clients and the community. Since the inception of Linking Minds , we've successfully expanded our clients' brand presence and amplified their missions. To maintain our unwavering commitment to outstanding service and support, we're on the lookout for a...

  • Title Insurance Underwriter Business Development

    3 days ago

    Baton Rouge, United States Pulsar Title Insurance Company Inc. Full time

    Job DescriptionJob DescriptionTitle Insurance Underwriter Business Development / Sales Executive (Full-Time) Baton Rouge, Louisiana Days and hours of work are Monday – Friday 8:30 a.m. to 5:00 p.m. JOB DESCRIPTION SUMMARYPulsar Title Insurance Company Inc., a commercial and residential title insurance underwriter based in the Baton Rouge area, is seeking...

  • Office Assistant

    2 weeks ago

    Baton Rouge, United States JBolt Electrical Full time

    Job DescriptionJob DescriptionSalary: Executive Secretary for a small electrical company. Must present with GREAT COMMUNICATION SKILLS and PROFESSIONAL APPEARANCE!Duties will include but are not limited to:~Answering phones, emails, and scheduling service calls~Must be proficient in Microsoft Word, Office, PowerPoint, Excel, working in Adobe; creating forms,...

  • Software Quality Assurance Analyst

    2 weeks ago

    Baton Rouge, United States Louisiana Lottery Full time

    This position is responsible for assisting with the development, documentation, oversight, and execution of testing efforts for all software products and software changes that ultimately affect the systems designed to process gaming and back office transactions. Essential Duties & Responsibilities Develop, design and document functional test scripts and...

  • Software Quality Assurance Analyst

    2 hours ago

    Baton Rouge, United States Louisiana Lottery Full time

    This position is responsible for assisting with the development, documentation, oversight, and execution of testing efforts for all software products and software changes that ultimately affect the systems designed to process gaming and back office transactions. Essential Duties & Responsibilities Develop, design and document functional test scripts and...

  • Construction Manager/Owners Representative

    2 weeks ago

    Baton Rouge, United States Tillage Construction Full time

    Job DescriptionJob DescriptionJob SummaryThe Construction Manager (CM) is responsible for managing the entirety of the Owner's planning, procurement, design, construction, supplemental services, and project closeout processes for repair and New Construction projects. The CM performs a broad range of tasks with the focus of keeping projects on schedule...

  • Communication and Events Coordinator

    2 weeks ago

    Baton Rouge, United States Loadstar Product Handling Services Full time

    Job DescriptionJob DescriptionLoadstar is looking for a highly qualified Communication and Events Coordinator. This individual will contribute to existing marketing programs while assisting with the development of new initiatives aligned with Loadstar's values and goals. The ideal candidate will have prior experience with a wide range of marketing and...

  • Communication and Events Coordinator

    2 weeks ago

    Baton Rouge, United States Loadstarusa Full time

    Loadstar is looking for a highly qualified Communication and Events Coordinator. This individual will contribute to existing marketing programs while assisting with the development of new initiatives aligned with Loadstar's values and goals. The ideal candidate will have prior experience with a wide range of marketing and communications functions, including:...