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Senior Lease Administration Associate

5 months ago

Dallas, United States Mohr Partners Full time
Job DescriptionJob DescriptionDescription:

Job Summary/Mohr Intro.

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.


Essential Functions

  • Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
  • Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
  • Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
  • Be responsible for the full scope of Lease Administration abstraction services including:
  • Coordination of abstractions from transition team
  • Coordination of abstractions required from regional teams
  • Project assignment and tracking of QC process
  • Client/vendor/landlord relationship management
  • Review CAM and other escalations & real estate tax invoices
  • Review data entry, validation, and management of lease documents
  • Review rent variance analysis and rent payment processing
  • Review Subtenant account management, and billing/collections of third-party tenant rents
  • Management of project abstraction services
  • Continuous monitoring, tracking, and reporting of critical dates to client.
  • Financial analysis and volume trends
  • Partnership with outsource providers
  • Invoice preparation
  • Streamlining current process and driving efficiencies
  • Approach client and key stakeholder interactions with a Customer First Mindset
  • Support, exposure, and leadership of other special projects as assigned by manager
  • Ensure date integrity
  • Set-up and maintain reminders for portfolios.
  • Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
  • Create and conduct audit/year-end reconciliation functions along with tracking savings.
  • Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
  • Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
  • Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
  • Establish and maintain relationships with both internal/external clients.
  • Assist in new client set-ups (when needed).
  • Review abstracts prepared by other team members.
  • Review and process the monthly rent files for client.
  • Provide guidance and training to Portfolio Administrators.
  • Review client estoppels and provide comments on issues or errors (if applicable).
  • Assist in additional department related projects as requested.
  • Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
  • Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
  • Other duties as assigned.

Education & Experience

  • Qualifications: Any Graduation
  • Years of Experience: 5 - 8 Years
  • Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
  • Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Certificates and/or Licenses

  • n/a

Other Skills & Abilities

  • Excellent written and verbal communication skills.
  • Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
  • Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
  • Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
  • Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

  • Involves work of a general office nature
  • Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
  • Regularly required to talk, hear, and use hands and fingers to write and type
  • Ability to speak clearly so others can understand you
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally so others will understand
  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Requirements:

Must have experience with Airport Leases