Admin/Sales Support Specialist

2 weeks ago


Kahului, United States Tropic Fish Maui LLC Full time $18 - $20
Job DescriptionJob Description

Aloha,

We invite you to become a valued member of our accomplished team at Tropic Fish Maui, Hawaii's premier seafood company. Your exceptional skills and expertise will be instrumental in upholding our commitment to providing the finest assortment of seafood products to our valued customers. Tropic Fish Hawaii has earned a distinguished reputation within the industry for consistently delivering quality seafood, and we are now seeking a dedicated team player with a proven track record for success.


This position is located in beautiful Kahului, Maui

POSITION SUMMARY

Under minimal supervision, assists GM, Sales, and staff with invoices and other documents. This position performs a variety of duties that include order-taking, generating and validating invoices, coordinating documents, data entry and clerical support.


ESSENTIAL FUNCTIONS

1) Coordinates all the invoicing and related documents, including but not limited to, working with the General Manager and Sales and Marketing

2) Receives calls, fax, e-mail or walk-in request for orders, order changes, adjustments and cancellations directly from customers, inputs orders into Aspen.

3) Process invoices, delivery, or will call documentation.

4) Follow-up with drivers, sales reps, and customers to assure that they received their orders when pending invoice found un-scanned on invoice tracker.

  • Coordinates invoices and related documents, including but not limited to, working with Accounting and other Head Office Staff.
  • Helps validate invoices and other pertinent documents relating to all deliveries and/or pickups.
  • Follow up and process all claims and/or credits on a timely basis.
  • Confirm driver log sheets with invoices delivered (including signed PODs. If missing, contact Driver)
  • Update other daily spreadsheets, if any.
  • Process Credit Card Transactions, if any.
  • Other duties as required.
MINIMUM QUALIFICATIONS
  1. Associate's degree (A.A.) or equivalent from a two-year college or technical school.
  2. One to two years related experience, and/or equivalent combination of education and experience.
  3. Computer skills, including a working knowledge of Microsoft Excel or similar spreadsheet program.
  4. Familiarity with and ability to use general office equipment, such as copy machines, fax machines, stamp machines and automatic typewriters and 10-key punch.
  5. Ability to work efficiently to meet deadlines and maintain a high degree of good judgment.
  6. Ability to effectively communicate with customers, vendors and employees
  7. Knowledge of basic cash/check handling or basic math/algebraic equations.

INTERPERSONAL INTERACTION

This position reports directly to the General Manager and/or Office Manager. If he/she is unavailable, then this position reports to Sales Manager. On a daily basis, the person in this position will interact with customers and staff.



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