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Administrative Assistant

4 months ago

River Forest, United States Concordia University, Chicago Full time
Job DescriptionJob Description

The College of Health, Science & Technology invites application for the full-time, non-exempt position of Administrative Assistant. This position is responsible for administrative support to the College and associated faculty, staff, and students. This position is located in River Forest, IL and reports to the Dean of the College.

Responsibilities/Duties:

  1. On campus, Monday through Friday, 8.5 hour shift, i.e., 8-4:30, 9-5:30, etc.
  2. Maintenance, management, and tracking of the college's digital and printed filing system for Deans, Faculty, Adjuncts and university documents
  3. Assistance with course scheduling processes, adjunct hiring process, faculty hiring process, faculty load process, peer review process, scheduling meetings, and coordinating college events
  4. Provides assistance in compilation of various reports and documents for Deans, Faculty, Adjuncts, and other stakeholders as needed
  5. Regular office support for Deans, Faculty, Staff as needed: answering phones and replying to emails in a timely manner, etc.
  6. In conjunction with the faculty, creates and assists students in creating electronic communications for our departments and student groups, HST newsletter, and website
  7. Participate in Online Certification Course and university training workshops
  8. Other related duties as assigned
  9. Candidates must be committed to the mission and identityof Concordia University Chicago. Additionally, they must profess values congruent with the teachings of the Lutheran Church - Missouri Synod (LCMS).

Skill Sets:

  • Excellent interpersonal and communication skills, both written and verbal
  • Ability to organize and prioritize multiple tasks and deadlines
  • Superior command of MS Office Suite software, particularly Word, Excel, Outlook, and PowerPoint, as well as Zoom and Blackboard
  • Some experience working with Banner software is preferred, but not required
  • Strong desire to learn and work with flexibility and a professional mindset

Minimum Experience Required:

  • 1-2 years' work in an administrative assistant or related position
  • Familiarity with/ experience in a Higher Education environment is a plus

Education Requirements:

  • High School Diploma required
  • Associates/Bachelor's Degree preferred

Compensation and Benefits:

Starting range is dependent upon individual qualifications and experience. Concordia University Chicago benefit options include, but are not limited to, the following:

  • Health, Dental, and Vision Insurance
  • Flexible Spending Account (FSA) and/or Health Savings Account (HSA)
  • Disability and Survivor Plan (Basic Life Insurance)
  • Employee Assistance Program (EAP)
  • Retirement Pension Plan
  • Retirement 403(b) Savings Plan
  • Supplemental Life Insurance
  • Accidental Death and Dismemberment Insurance
  • Accident Insurance
  • Critical Illness Insurance
  • Tuition benefits (available for employees and their qualified dependents)

Application Information:

Interested individuals should include a cover letter, resume and references with their online application.

Concordia does not discriminate in the employment of individuals on the basis of race, color, national or ethnic origin, disability, sex or age. As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation.

Concordia University Chicago does not generally sponsor for employment visas except for positions that oversee, teach or support our international programs.

About Concordia University Chicago:

Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Theology, Arts & Humanities, College of Business, College of Education, and College of Health, Science & Technology, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.

Concordia University Chicago has been recognized as a College of Distinction since 2010, and is consistently ranked among the Best Regional Universities-Midwest by U.S. News & World Report. For more than a decade, combined undergraduate and graduate enrollment has exceeded 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more about our commitment to higher education, rooted in the Gospel, at CUChicago.edu.

Steadfast in Jesus Christ as revealed in the Holy Scriptures, Concordia University Chicago promotes academic rigor in its liberal arts and professional programs; grounds students in objective truth, integrity, and excellence; and practices faithfulness to the Confessional teachings of the Lutheran Church - Missouri Synod, as it forms students for vocations in church, family, and the world.



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