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Administrative Assistant

2 months ago

Lake Forest, United States Addison Group Full time
Job Title: Administrative Assistant to Executive Director

Location (city, state): Lake Forest, IL

Industry: Assisted Living/Healthcare

Pay: $27-31/hour

About Our Client:

Our client is a well-established senior living community, known for providing exceptional care and services to residents. This position offers an opportunity to support key executives while working in a meaningful healthcare environment.

Job Description:

Addison Group is seeking a highly organized and detail-oriented Administrative Assistant to support the Executive Director. This is a temporary contract role designed to cover an extended leave, with a start date as soon as possible.

Key Responsibilities:
  • Handle confidential documents, including executive communications and HR paperwork
  • Manage the Executive Director's calendar and schedule appointments
  • Prepare meeting minutes for staff and resident meetings
  • Act as the first point of contact for residents, addressing concerns and redirecting as necessary
  • Oversee conference room reservations, ensuring no scheduling conflicts
  • Process incoming mail and assist with coding bills for corporate invoicing
  • Maintain office supplies and equipment, handling orders and service requests
  • Assist with various special projects and provide support to other departments as needed
Qualifications:
  • 3-4+ years of administrative experience required
  • Experience in healthcare or assisted living preferred, but not mandatory
  • High School Diploma or equivalent required
  • Proficiency in Microsoft Excel, including pivot tables and data manipulation
  • Experience with invoicing and billing
  • Strong communication skills, able to handle resident interactions professionally
  • Ability to work independently and quickly adapt to the role
Additional Details:
  • Contract position through the end of October
  • Immediate start
  • Business professional dress code
  • Interviews will include a virtual meeting and onsite discussions with key leadership
Perks:
  • Opportunity to work with a highly respected organization in the healthcare industry
  • Gain experience in a dynamic and rewarding environment
  • Possibility for future opportunities based on performance

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.