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Administrative Assistant

2 months ago

Lake Forest, United States GATEKEEPER SYSTEMS Part time
Job DescriptionJob Description

ADMINISTRATIVE ASSISTANT

GATEKEEPER SYSTEMS, INC.

Foothill Ranch, CA

Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of 450 talented employees. Over the past 25 years, Gatekeeper Systems has been at the forefront of the industry, demonstrating our commitment to excellence through cutting-edge technologies and unparalleled customer service.

Join us on our journey as we continue to revolutionize the retail sector, providing innovative solutions and services that redefine industry standards.

ESSENTIAL JOB FUNCTIONS; but not limited to:

  • Maintain office supplies inventory.
  • Maintain breakroom inventory and cleanliness.
  • Maintain cleaning supplies inventory.
  • Manage and coordinate with various vendors.
  • Manage and coordinate administrative services at the corporate office.
  • Process travel arrangements, including booking hotels and meeting rooms.
  • Order business cards, name plaques, employee rewards, etc.
  • Arrange lunches or catering for meetings and events.
  • Distribute the office mails.
  • Handle incoming calls and assist callers as needed.
  • Greet visitors and notify the respective employee of their arrival.
  • Coordinate the order of anniversary plaques for US and global offices.
  • Address unexpected onsite administrative tasks promptly.
  • Manage, review, and process various vendor invoices.
  • Restock office meeting rooms.
  • Coordinate and plan special company events.

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Capable of performing multiple tasks in a fast-paced environment
  • Proficient computer skills.
  • Professional and pleasant verbal and written communication skills
  • Professional demeanor on telephone, within corporate office, and with all external vendors and employees.

EDUCATION AND/OR EXPERIENCE

  • Associate degree required. Bachelor’s degree preferred.
  • Preferably some experience in a corporate environment

DISCLAIMER

This Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities.

Gatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.