Administrative Assistant

4 weeks ago

Salt Lake City, United States Idaho Scientific Full time
Job DescriptionJob Description

Administrative Assistant 

Life is Short. Solve Hard Problems with Cool People. 

Idaho Scientific is the Goldilocks of the spirit and growth of a startup, with a financial footing and safety of a stable corporation. Structure and process without the red tape and bureaucracy. Healthy technical debate without the drama and politics. Game room and stocked kitchen, but we don’t expect you to sleep at work. We take the problems we solve seriously, but we have fun doing it. 

The perks of working at Idaho Scientific include all the benefits you’d expect from an employer who prioritizes a balanced human experience: 

  • Competitive Pay 

  • Flexible Work Schedule 

  • Health Benefits and Insurance 

  • Free retirement fund contributions 

  • Profit Sharing 

  • Generous Paid Time Off Policy 

  • Opportunity for vertical development. 

Solve the Problem, Not the Symptom. 

The U.S. cannot afford to be reactive with national security. Traditional system security approaches do not scale, deter, or defended against motivated and sophisticated adversaries from undermining our military weapons systems. Proactive solutions to embedded security resolve the root of the vulnerability. The root of problem resides in flaws latent in processor, operating system, and software design. 

Idaho Scientific designs and deploys secure system solutions through novel CPU design, crypto cores, purpose-built system-on-a-chip architectures and hardened operating systems. Our solutions are the foundation for how military systems will remain safe and secure in the conflicts of the future. We need smart people like you to join us in solving hard problems that matter. 

What You’ll Get to Do: 

  • Coordinate visitor access and concierge. 

  • Promptly and courteously answer and direct all calls.   

  • Coordinate, set-up, and facilitate office events 

  • Provide administrative support to other personnel; including but not limited to- creating labels, scanning, printing, filing.  

  • Order supplies for the entire office; including but not limited to snacks/supplies for break area, office supplies, & mail supplies. 

  • Receive, sort, and forward incoming mail.  Package and transport outgoing mail.   

  • Manage shipping, receiving, tracking, and inventory of materials. 

  • Manage office catering requests. 

  • Maintain safe and clean reception area, break area, and conference rooms.  

  • Ensure the office is a clean and welcoming environment by removing trash/recycling, dusting, sweeping, vacuuming, mopping on a weekly basis. 

  • Coordinate and document employee travel  

  • Contribute positively to office moral  

  • Assist in capturing and archiving company events and promoting the Idaho Scientific culture.   

Required Qualifications & Experience 

  • US Citizenship 

  • Ability to get a security clearance 

  • Strong analytical and problem-solving skills 

  • More than 1 year of relevant professional experience 

  • Strong proficiency in MS Office Suite 

  • Clear and concise communicator 

  • Ability to quickly adapt and learn new technology, software, hardware, and operating systems 

  • Organized and able to multi-task in a fast-paced atmosphere. Must effectively prioritize tasks and complete them under time constraints 

  • Strong interpersonal skills to effectively communicate and collaborate with, and respond to requests from employees, vendors and visitors 

  • Ability to function independently, have flexibility, and demonstrate personal integrity 

  

Location 

  • The work location is in Salt Lake City, UT. 

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