Receptionist / Administrative Assistant

1 month ago


Pittsburgh, United States Central Maintenance & Service Full time
Job DescriptionJob DescriptionJoin our team as an Receptionist / Administrative Assistant

We are seeking a detail-oriented and highly organized Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing confidential paperwork. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and a proactive approach to handling tasks.
Key Responsibilities:
  1. Reception Duties:
    • Greet and assist visitors with a warm and professional demeanor.
    • Answer, screen, and direct phone calls to appropriate personnel.
    • Manage the reception area to ensure a welcoming environment.
    • Handle incoming and outgoing mail and packages.
  2. Administrative Support:
    • Perform general office tasks including data entry, filing, and managing office supplies.
    • Prepare and maintain documents, reports, and correspondence as needed.
    • Assist with special projects and other tasks as assigned by management.
    • Maintain office organization and cleanliness.
  3. HR Responsibilities:
    • Assist with the onboarding process for new employees.
    • Maintain and update employee records and files, ensuring accuracy and confidentiality.
    • Support HR with benefits administration and other employee-related inquiries.
    • Enter call offs and vacation requests into our internal database.
    • Employee engagement initiatives.
Requirements: 
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proactive and independent with the ability to take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Experience with Microsoft Office Suite or related software.
  • Prior customer service, administrative or phone experience preferred.
  • Multi-tasking skills.
Benefits: 
  • $20/hour with year-end bonuses.
  • Health Benefits.
  • 401K Match.
  • Consistent Monday – Friday 8:30 am - 5:00 pm work schedule with no weekend work.
  • A position you can take ownership of - we encourage new ideas
  • Paid holidays and 2 weeks’ vacation.

Powered by JazzHR

1gOILU6msU



  • Pittsburgh, United States Raymond James Full time

    Tri. State Capital Bank is an independent chartered bank subsidiary of Raymond James. Headquartered in Pittsburgh, PA, Tri. State Capital Bank provides premier private banking, commercial banking, and treasury management products and services to corp Administrative Assistant, Receptionist, Administrative, Assistant, Skills


  • Pittsburgh, United States Pancoast Staffing Services, Inc. Full time $40,000 - $42,000

    Job DescriptionJob DescriptionPittsburgh (Oakland/Shadyside) area medical office is in need of a professional candidate for the role of  Receptionist/Administrative Assistant.Duties to include:·         Meet and greet all patients and visitors·         Answer and distribute incoming calls·         Scheduling and calendar...


  • Pittsburgh, United States Raymond James Financial Incorporated Full time

    TriState Capital Bank is an independent chartered bank subsidiary of Raymond James. Headquartered in Pittsburgh, PA, TriState Capital Bank provides premier private banking, commercial banking, and treasury management products and services to corporate, institutional, and high-net-worth (HNW) clients. Summary of the Position: We are seeking a highly organized...


  • Pittsburgh, United States Knox McLaughlin Gornall & Sennett P.C Full time

    Summary: Knox McLaughlin Gornall & Sennett, P.C. is seeking a versatile and dedicated individual to join our team in a hybrid role encompassing responsibilities from both Administrative Assistant and Front Desk Receptionist positions. This role will involve performing a variety of administrative and reception duties, maintaining a professional and positive...


  • Pittsburgh, United States Knox McLaughlin Gornall & Sennett, P.C. Full time

    Summary: Knox McLaughlin Gornall & Sennett, P.C. is seeking a versatile and dedicated individual to join our team in a hybrid role encompassing responsibilities from both Administrative Assistant and Front Desk Receptionist positions. This role will involve performing a variety of administrative and reception duties, maintaining a professional and positive...


  • Pittsburgh, United States Knox McLaughlin Gornall & Sennett, P.C. Full time

    Summary: Knox McLaughlin Gornall & Sennett, P.C. is seeking a versatile and dedicated individual to join our team in a hybrid role encompassing responsibilities from both Administrative Assistant and Front Desk Receptionist positions. This role will involve performing a variety of administrative and reception duties, maintaining a professional and positive...


  • Pittsburgh, Pennsylvania, United States Milan Laser Full time

    Job Summary:We are seeking a highly skilled and customer-focused Front Desk Receptionist to join our dynamic team at Milan Laser Hair Removal. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing client interactions, and supporting the Sales Manager in day-to-day operations.Key...

  • Receptionist

    2 weeks ago


    Pittsburgh, United States Central Maintenance & Service Company Full time

    Join our team as an Receptionist / Administrative Assistant We are seeking a detail-oriented and highly organized Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...

  • Receptionist

    1 week ago


    Pittsburgh, United States Central Maintenance & Service Company Full time

    Join our team as an Receptionist / Administrative Assistant We are seeking a detail-oriented and highly organized Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...

  • Receptionist

    2 days ago


    Pittsburgh, United States Central Maintenance & Service Company Full time

    Join our team as an Receptionist / Administrative Assistant We are seeking a detail-oriented and highly organized Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...


  • Pittsburgh, United States WeCare Centers Full time

    Job DescriptionJob DescriptionDescriptionCome join the team at WeCare at Penn!WeCare at Penn is actively seeking a motivated Receptionist for our community. Our Receptionist is the first smiling face seen when entering our community!Key Responsibilities· Greet visitors, families and the general public.· Controls the switchboard/intercom system.· Receives...

  • Receptionist

    2 days ago


    Pittsburgh, United States CommuniCare Family of Companies Full time

    Baldwin Healthcare Center, a member of the CommuniCare Family of Companies, is currently recruiting for a Full Time Receptionist to join our team. This position works split shiftsthere will be 2 days a week 7am - 3pm and the 3 days a week 3pm - 8:30pm. It also includes an every other weekend rotation PURPOSE/BELIEF STATEMENT: The position of Receptionist...


  • Pittsburgh, United States Milan Laser Full time

    **Front Desk Receptionist** **Department:** Administrative Assistant **Location:** Pittsburgh, PA **About Milan Laser Hair Removal** Milan Laser Hair Removal is one of the nations premier laser hair removal providers. Thats because we only use top of the line lasers, and all our treatments are performed by licensed medical professionals. Additionally, we...

  • Receptionist

    2 months ago


    Pittsburgh, United States Pittsburgh CLO Full time

    Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States. The Pittsburgh CLO, hailed as one of the...

  • Receptionist

    1 week ago


    Pittsburgh, United States Pittsburgh CLO Full time

    Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States. The Pittsburgh CLO, hailed as one of the...

  • Receptionist

    3 months ago


    Pittsburgh, United States Pittsburgh CLO Full time

    Job DescriptionJob DescriptionPittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States.The Pittsburgh...


  • Pittsburgh, Pennsylvania, United States Blue Sky Hospitality Solutions Full time

    About the Receptionist Position At Blue Sky Hospitality Solutions, we are seeking a personable and collaborative Receptionist to serve as the initial point of contact for all visitors. This role involves managing and executing various receptionist and administrative tasks at the main entrance. The ideal candidate will possess a warm and approachable...

  • Receptionist

    5 days ago


    Pittsburgh, United States Signature Wealth Full time

    About Us: At Signature Wealth, we pride ourselves on being a dynamic and growing wealth management firm recognized as Pittsburgh Business Times Best Places to Work. We foster a collaborative team environment, where every employee's contribution is valued. Our Ensemble Practice Model underpins a culture built on shared responsibility, collective success, and...

  • Receptionist

    5 days ago


    Pittsburgh, United States Signature Wealth Full time

    About Us:At Signature Wealth, we pride ourselves on being a dynamic and growing wealth management firm recognized as Pittsburgh Business Time’s Best Places to Work. We foster a collaborative team environment, where every employee's contribution is valued. Our Ensemble Practice Model underpins a culture built on shared responsibility, collective success,...

  • Receptionist

    7 days ago


    Pittsburgh, United States Signature Wealth Full time

    About Us:At Signature Wealth, we pride ourselves on being a dynamic and growing wealth management firm recognized as Pittsburgh Business Time’s Best Places to Work. We foster a collaborative team environment, where every employee's contribution is valued. Our Ensemble Practice Model underpins a culture built on shared responsibility, collective success,...