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Receptionist

2 months ago

Pittsburgh, United States Central Maintenance & Service Company Full time
Join our team as an Receptionist / Administrative Assistant

We are seeking a detail-oriented and highly organized Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing confidential paperwork. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and a proactive approach to handling tasks.
Key Responsibilities:
  1. Reception Duties:
    • Greet and assist visitors with a warm and professional demeanor.
    • Answer, screen, and direct phone calls to appropriate personnel.
    • Manage the reception area to ensure a welcoming environment.
    • Handle incoming and outgoing mail and packages.
  2. Administrative Support:
    • Perform general office tasks including data entry, filing, and managing office supplies.
    • Prepare and maintain documents, reports, and correspondence as needed.
    • Assist with special projects and other tasks as assigned by management.
    • Maintain office organization and cleanliness.
  3. HR Responsibilities:
    • Assist with the onboarding process for new employees.
    • Maintain and update employee records and files, ensuring accuracy and confidentiality.
    • Support HR with benefits administration and other employee-related inquiries.
    • Enter call offs and vacation requests into our internal database.
    • Employee engagement initiatives.
Requirements:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proactive and independent with the ability to take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Experience with Microsoft Office Suite or related software.
  • Prior customer service, administrative or phone experience preferred.
  • Multi-tasking skills.
Benefits:
  • $20/hour with year-end bonuses.
  • Health Benefits.
  • 401K Match.
  • Consistent Monday - Friday 8:30 am - 5:00 pm work schedule with no weekend work.
  • A position you can take ownership of - we encourage new ideas
  • Paid holidays and 2 weeks' vacation.