Administrative Secretary Internship

5 days ago

Fort Wayne, United States The Bluebell Group, LLC Full time
Job DescriptionJob DescriptionWe are currently seeking motivated individuals who are looking to kick-start their careers as an Administrative Secretary Intern. This internship provides a valuable opportunity for entry-level candidates to gain hands-on experience and learn essential skills in the administrative field. As an Administrative Secretary Intern at The Bluebell Group, LLC, you will have the chance to work closely with our expert administrative team, supporting them in various day-to-day tasks. You will be responsible for handling incoming calls, managing correspondence, coordinating meetings, and organizing files and documents. Additionally, you will assist in maintaining office supplies, managing schedules, and providing excellent customer service to internal and external stakeholders. This internship is ideal for individuals who possess excellent organizational and time management skills, as well as a keen attention to detail. As an entry-level position, we welcome candidates with little to no previous professional experience but a strong desire to learn and grow in the administrative field. Successful candidates will have the opportunity to gain knowledge about industry-standard tools and software and develop valuable transferrable skills that will serve as a solid foundation for their future careers. At The Bluebell Group, LLC, we believe in investing in our interns by providing a supportive and inclusive work environment. This internship offers mentorship opportunities and exposure to various administrative functions, providing you with a well-rounded experience.
 RESPONSIBILITIES:
  • Perform clerical, administrative and office duties of a responsible and confidential nature
  • Route and answer correspondence
  • Independently establish, organize and maintain files and initiate follow up as needed
  • Compile, analyze and summarize statistics and information
  • Communicate new policies and procedures to the department and coordinate the gathering of information as directed,
  • Create formulas/formats of moderate complexity and determine hardware/software requirements
  • May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
  • Follow standardized formats and established internal procedures
  • Organize correspondence and email; respond to requests for information
  • Coordinate activities between departments and outside parties
  • Provide support to other members of management and department as requested
QUALIFICATIONS REQUIRED:
  • High School diploma or equivalent education/experience
  • Minimum of 1 years of administrative support experience in a similar environment

A college degree is great but not required. What's more important is having the skills to do the job. Other acceptable experiences could include:

  • One to two years of prior work experience or internships in Retail, Marketing, Business Development, Food Service, Insurance Sales, or another relevant industry, OR
  • Military experience where skills including teamwork, adaptability, organization, and follow-through will help you build team and client relationships, identify solutions, and achieve success
PREFERRED QUALIFICATIONS: Preference will be given to candidates who have the following:
  • Some college courses/specialized secretarial training
  • Excellent communication skills both verbal and written
  • Superb organization skills
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
  • Proven ability to work effectively both independently and in a team-based environment
  • Ability to handle confidential matters
  • Substantial knowledge of the department's operation and company procedures
  • Proven ability in assembling, compiling, analyzing and summarizing data
  • Ability to work independently on projects and anticipate and address issues in the supervisor's absence
  • Capable of independent and innovative thinking, with proven decision-making skills
  • Experience working with senior management
We are committed to nurturing talent, and exceptional interns may be considered for future full-time employment within the company. If you are a self-motivated, detail-oriented individual seeking an entry-level opportunity to kick-start your career as an Administrative Secretary, apply now for The Bluebell Group, LLC's Internship Program. Join us on this exciting journey, and gain the skills and experience necessary to succeed in the administrative field.

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