Secretary III Temporary

Pay Rate:
$24.11 per hour

Telecommute Status:
Onsite

Announcement:
PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

AbilityOne:
N/A

Job Description:

PRIDE Industries

Job Description

Job: Secretary III

Job Code: H99 - JB-Secretary III

SCA Occup: 01313 Secretary III

Salary Grade: Federal Wage Determination or Collective Bargaining Agreement

FLSA Status: Non-Exempt

Approval Date: March 2018

POSITION SUMMARY:
Under minimal supervision The Secretary III provides principal secretarial support in an office, usually to one individual, and in some cases, the subordinate staff of that individual. The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

TYPICAL DUTIES:
1. *Uses judgment and initiative to determine the approach or action to take in non-routine situations.
2. * Interprets and adapts guidelines, including unwritten policies, precedents, and practices which are not always applicable to changing situations.
3. *Based on knowledge of supervisors views, composes correspondence on own initiative about administrative matters and general office policies for supervisors approval.
4. * Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
5. *Reads publications, regulations, and directives and takes action or refers those that are important to supervisor and staff.
6. * Under general direction, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.
7. * Prepares agenda, develops background information and prepares outlines for conferences and meetings for the use of supervisor or staff members.
8. *Advises individuals outside of the organization of the supervisors views on major policies or current issues facing the organization.
9. *Responds to contact from individuals from inside and outside of the organization on behalf of, or under the direction of the supervisor or staff.
10. May advise and assign tasks to other clerical staff.
11. Where required, also performs Secretary I and Secretary II tasks such as:
A. *Screens telephone calls, visitors and incoming correspondence.
B. *Maintains supervisors calendar, makes appointments and arranges for meeting rooms on behalf of the supervisor or staff.
C. *Reviews materials prepared for supervisors approval for typographical accuracy and proper format.
D. *Creates and maintains recurring internal reports.
E. *Requisitions supplies, printing, maintenance or other services, types, takes and transcribes dictation, creates and maintains office files.
F. *Reviews outgoing materials and correspondence for internal consistency and conformance with supervisors procedures.
12. Performs other duties and special projects as assigned

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:
2 to 3 years of experience in the clerical field
Experience in general office or customer service preferred
Skill to operate a computer keyboard and other office machines and equipment
Subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence
Personal computer literacy including word processing and spreadsheet software applications is preferred
Human relations skills to maintain effective relationships with others and work in a team environment
Fundamental mathematical ability including addition, subtraction, multiplication and division
Oral and written communication skills to provide factual and procedural information, and to understand and follow instructions
Flexibility to respond to changing work priorities and handle multiple requests at the same time
Demonstrated common sense skills
Ability to act responsively to customer inquiries and requests and escalate appropriately

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

Maneuvering to and around equipment
Bending, stooping, and reaching
Utilizing keyboard
Monitoring computer systems
May include viewing computer/CCTV monitor(s) and detailed work requiring close vision
Moving or lifting boxes up to 25 pounds
Answering/making phone calls
Communicating with others

WORK ENVIRONMENT:

Work is primarily performed at a customers location in an office / shop environment with limited privacy and some exposure to background noise and/or noise from equipment. Transporting to locations with the work site may be required. Employees may also be exposed to extreme cold or heat.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisors instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

If you are interested in working for this unique organization that blends business with a social mission, please apply online at www.prideindustries.com.PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.