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Chief Financial Officer's Administrative Support

2 months ago

Fort Wayne, Indiana, United States Fort Wayne Community Schools Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief Financial Officer of Fort Wayne Community Schools. The successful candidate will be responsible for a variety of highly responsible and confidential secretarial and administrative assistant duties.

Key Responsibilities
  • Perform a variety of highly responsible and confidential secretarial and administrative assistant duties to relieve the Chief Financial Officer of a variety of administrative details.
  • Coordinate office communications, public relations, and information.
  • Receive, sort, and route incoming correspondence.
  • Review, analyze, and audit extracurricular financial and statistical statements, records, and reports.
  • Prepare and maintain a variety of detailed and complex lists, records, and reports.
  • Prepare outgoing mail, email, and materials for distribution.
  • Research, compile, verify, and evaluate a variety of data and information.
  • Coordinate, schedule, and attend various meetings.
  • Input and update a variety of data in an assigned computer system.
  • Maintain access to documents, information, and discussions relating to collective bargaining activities.
  • Coordinate travel and conference arrangements and reservations for the Chief Financial Officer and his/her direct reports.
  • Monitor inventory levels of office and designated supplies and equipment.
Requirements
  • Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, secretarial science, or related field.
  • Five years of increasingly responsible secretarial or administrative assistant experience.
  • Strong office, computer, and oral and written communication skills.
  • Excellent organizational, time, and stress management skills.
  • Knowledge of the technical aspects, methods, processes, principles, practices, procedures, and terminology used in assigned office.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel, or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift, and carry up to 25 pounds.