Executive Assistant to the Chief of Schools

4 weeks ago

Detroit, United States DETROIT EDISON PUBLIC SCHOOL ACADEMY Full time
Job DescriptionJob Description

Executive Assistant to the Chief of Schools


Who We Are

New Paradigm For Education (NPFE) is a non-profit Charter Management Organization (CMO) composed of educational practitioners, community advocates, and business leaders who have dedicated years of service to children. NPFE serves 2,100 students in Detroit, Michigan. We specialize in maximizing student learning potential through proven education practices and managing all phases of school design, planning, and program implementation.


Why New Paradigm for Education

NPFE is on a mission to ensure that all students in Detroit achieve at the highest levels, supporting educational transformation through increased student achievement, fiscal responsibility, and community support. NPFE’s Mission is to provide a quality education through shared responsibility in a safe supportive environment for all students to meet the needs of a global society. We are committed to excellence and strive to offer a new educational paradigm evident by increased student achievement, fiscal responsibility, and community support.

New Paradigm for Education seeks educators who have a relentless belief that all students, regardless of their race and economic or social circumstances, can perform at high levels, deserve a quality education, have access to high quality instruction and curriculum, and can attain post secondary success. Educators who are driven bv academic achievement, continuous growth, and excel working in a rigorous and supportive environment. We seek culturally responsive educators who have experience working with diverse communities and strong relationship-building skills that they apply to understand their students, families, and communities.


What You’ll Do

New Paradigm For Education seeks an experienced, competent and committed Executive Assistant to the Chief of Schools to perform a wide variety of duties that are confidential, technical, complex and varied in nature providing overall support to the office of the Chief of Schools, the Detroit Edison Public School Academy (DEPSA) district and the New Paradigm For Education (NPFE) network. This employee coordinates and provides communication, reports and information to school leaders, district and network partners, the DEPSA Board, and others as related to areas of responsibilities; plans, organizes and coordinates activities pertaining to the Office of the Chief of Schools in a timely manner and ensuring adherence to policies and regulations.

QUALIFICATIONS

  • Associate’s Degree (Bachelor’s Degree preferred) and previous executive secretary experience or combination of education and experience.

  • Proficient and demonstrated knowledge and skills in all Microsoft Office products and applications (Excel,Word, Powerpoint, etc)

  • Proficient in Google Suite

  • Demonstrated organizational and accurate record keeping skills required

  • Demonstrated ability to handle multiple tasks, meet deadlines, manage multiple calendars and maintain confidential information while projecting a professional business image.

  • Excellent oral and written communication skills along with math skills.

  • Proven ability to establish and maintain good relations with all members of the organization.

  • Exemplary work and attendance records.

  • Demonstrate an ability and willingness to learn new systems

  • Preference may be given to those with additional training or experience in network supported software (i.e. Powerschool).

  • Ability to learn, understand and apply Board policies.

  • Other duties as assigned as appropriate to the position.


COMPETENCIES

  • Ability to work well with staff, parents, and school community partners

  • Strong and effective communicator (written and verbal)

  • Assist the Chief of Schools in the performance of duties and responsibilities

  • Assist the Board of Education in the business and implementation of Board actions.


DUTIES & RESPONSIBILITIEs

  • Supports the Chief of Schools for all administrative tasks related to the efficient operation of the Office of the Chief of Schools.

  • Gives public notice of all regular meetings of the DEPSA Board.

  • Provides administrative support to the DEPSA Board including preparation of meeting agenda; preparation / assembly of required materials; keeps full and accurate minutes of all regular meetings of the DEPSA Board and files appropriately; maintenance of official meeting schedules; posting of special meetings; preparation of records; processing reimbursement of business expenses; and coordinating of elections

  • Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature.

  • Prepares all Board Policy Book and Administrative Procedures Handbook revisions

  • Supports and manages student enrollment and registration and process and the creation of student rosters and schedules

  • Supports the creation and maintenance of of employee rosters and records for the Wayne RESA (the ISD), Michigan Department of Education (MDE), authorizers, and other entities as needed or required

  • Responds to a wide variety of calls, concerns and / or complaints for the purpose of resolving problems, providing information, and / or referring to appropriate personnel

  • Creates and maintains various databases and reports using various technologies

  • Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations

  • Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form

  • Serves as FOIA Coordinator

  • Effectively coordinate and manage projects as assigned by the Chief of Schools and

  • Maintains a regular filing system, as well as confidential files, and processes incoming correspondence

  • Support the Chief of Schools and the Board of Education for the purpose of providing assistance with their functions and responsibilities

  • Orders and maintains supplies as needed

  • Performs any bookkeeping tasks associated with the specific position

  • Maintains a schedule of appointments and makes arrangements for meetings, conferences, travel, etc.

  • Performs the usual office routines and practices associated with a busy yet productive and efficient office

  • Perform such other related duties as may be assigned by the Chief of Schools


If this sounds like you, apply TODAY to join the NPFE team

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