Manager, Facilities

2 weeks ago

Lancaster, United States Saxton & Stump LLC Full time
Job DescriptionJob DescriptionDescription:

Saxton & Stump provides solutions for complex legal issues and partners with clients to create a roadmap for their success. We are committed to empowering and supporting clients by delivering five-star service and results-focused advice.


The Manager, Facilities is responsible for the operational management of the organization’s physical infrastructure, including buildings, grounds, and leases. This role ensures that facilities are maintained to high standards, are safe, and comply with all regulations. The Manager, Facilities will collaborate with the onsite Concierge team members and work closely with vendors and contractors to manage day-to-day operations and long-term projects.

Facilities Management:

  • Oversee the maintenance and repair of buildings, grounds, and equipment.
  • Develop and implement preventive maintenance programs.
  • Ensure facilities comply with health, safety, and environmental regulations.
  • Manage and coordinate facility-related projects, including renovations and improvements.

Vendor and Contractor Management:

  • Identify services from external vendors and contractors.
  • Negotiate contracts and manage relationships to ensure quality service delivery.
  • Monitor contractor performance and ensure adherence to contractual agreements.

Budget and Financial Management:

  • Manage the facilities spend including expense tracking and reconciliation
  • Identify cost-saving opportunities and ensure efficient use of resources.
  • Review and approve expenditures related to facilities maintenance and operations under the direction of senior management.

Safety & Security:

  • Develop and implement emergency preparedness plans and procedures.
  • Ensure that facilities are equipped with necessary safety and emergency equipment.
  • Respond to facility-related safety & security requests.

Planning:

  • Maintain accurate records related to facilities management, including maintenance logs, inventory, and compliance documentation, floor plans, etc.
  • Prepare and present reports on facilities performance, including issues, and resolutions to senior management.

Communication:

  • Serve as the primary point of contact for facilities-related inquiries from employees, landlords/building managers and external parties.
  • Coordinate with other departments to support their facilities needs and initiatives.
Requirements:
  • Education: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
  • Professional certifications (e.g., Certified Facility Manager (CFM)) are a plus.
  • Experience: 5-10+ years of experience in facilities management or a related field, including supervisory experience.

Skills/Core Competencies

  • Strong communication, interpersonal and leadership abilities.
  • Flexibility and ability to pivot.
  • Excellent organizational and problem-solving skills with the ability to follow through on projects.
  • Knowledge of building systems, including HVAC, electrical, and plumbing.
  • Ability to handle multiple tasks and prioritize effectively.
  • Familiarity with regulatory requirements and safety standards.

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