Current jobs related to Administrative Assistant - Chicago - Sciaky Inc.

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...

  • Administrative Assistant

    1 month ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Loyola University Of Chicago Full time

    Job Title: Administrative AssistantJoin the team at Loyola University Chicago as an Administrative Assistant for the Civitas ChildLaw Center. This role is part of a team of administrative professionals providing support across the Law School.Key Responsibilities:Provide administrative support to the Center's faculty, staff, and students.Serve as...

  • Administrative Assistant

    1 month ago

    Chicago, Illinois, United States MG M The Law Firm Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MG+M The Law Firm. As an Administrative Assistant, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States Sargent & Lundy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sargent & Lundy. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and projects.Key ResponsibilitiesProvide administrative support to the team, including scheduling...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Administrative Assistant

    5 days ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A vibrant property management company in Chicago is on the lookout for an enthusiastic and dedicated Administrative Assistant to become a key player in their dynamic team. This exciting role offers a chance to support a team that manages a bustling mixed-use property. The ideal candidate will be passionate about advancing in the property management field and...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Loyola University Full time

    Job SummaryThe Department of Theology at Loyola University Chicago seeks a highly organized and detail-oriented Administrative Assistant to provide support to the department chair and faculty. The successful candidate will be responsible for maintaining the department calendar, coordinating events, and providing administrative assistance to the chair and...

  • Administrative Assistant

    1 week ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Step into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you'll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6 weeks,...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States The Larko Group Full time

    A Financial Advisory firm is hiring an Administrative Assistant to join the team! Are you a versatile, problem-solving pro with a knack for details, and white-glove service, who likes to tackle projects with a positive approach? This is a great opportunity to work with an outstanding team and assist with office operations and administrative support. You will...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States The Larko Group Full time

    A Financial Advisory firm is hiring an Administrative Assistant to join the team! Are you a versatile, problem-solving pro with a knack for details, and white-glove service, who likes to tackle projects with a positive approach? This is a great opportunity to work with an outstanding team and assist with office operations and administrative support. You will...

  • Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States PeopleShare Full time

    Job Title: Administrative Assistant/Onsite Service SpecialistWe are seeking a highly organized and detail-oriented Administrative Assistant/Onsite Service Specialist to join our team at PeopleShare in Downtown Chicago, IL. As an Administrative Assistant/Onsite Service Specialist, you will be responsible for providing administrative support to our team and...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Sercanto srl Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States The Equus Group Full time

    Job Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...

  • IT Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: IT Administrative AssistantLocation: Chicago, ILIndustry: LegalPay: $75,000 to $85,000About Our ClientAddison Group is a prestigious international law firm with a comprehensive global reach. We are committed to excellence and innovative solutions, providing a dynamic environment for career development in a respected organization.Job DescriptionAs...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States La Josie Full time

    Job Opportunity at La JosieWe are seeking an experienced Administrative Assistant to join our team at La Josie, a family-owned Mexican restaurant in the West Loop. As a key member of our operations team, you will be responsible for providing administrative support to our management team and ensuring the smooth day-to-day operations of our...

Administrative Assistant

3 months ago

Chicago, United States Sciaky Inc. Full time
Job DescriptionJob Description

About us: Sciaky Inc.

Established in 1939, Sciaky, Inc. is the most trusted provider of advanced welding systems and job shop welding services in the fabrication market. Our wide selection of electron beam welders, electron beam additive manufacturing (EBAM®) solutions and advanced arc welders makes us the most versatile welding solutions supplier on the planet.

Sciaky is at the forefront of electron beam welding technology and pioneers of metal additive manufacturing (AM) processes, also referred to as 3D printing. We are dedicated to world-class engineering, as well as extensive research and development. When customers talk to Sciaky about their 3D printing or welding requirements, they’re dealing with the best in the business.  Our welding systems and EBAM industrial 3D printing machines are distributed internationally and found in manufacturing plants and advanced research centers around the world.

Located in Chicago, Illinois, Sciaky's world headquarters occupies more than 140,000 square feet of clean and modern facilities. All welding services, design, manufacturing, hardware and software development, testing, as well as research and development is conducted here.

Work EnvironmentResponsibilities associated with this position are typically performed in an office setting or designated administrative area.  Movement through industrial or manufacturing areas may be required.Summary of Responsibilities

The Administrative Assistant provides efficient procedural and clerical support to the management team while providing an effective communication link between staff, customers and visitors.  The employee also provides human resource, financial department and administrative support for special assignments.  This job description indicates the general nature and level of the work that is expected.  It is not designed to contain a comprehensive or all-inclusive listing of activities, duties or responsibilities.  Other duties may be requiredPrimary Responsibilities
  • Operate main telephone to answer, screen and forward calls, providing information, taking messages and scheduling appointments
  • Work cooperatively with all Sciaky personnel supporting HR administration activities, including answering benefits questions, assisting with payroll, escalating matters when necessary, arranging pre-employment screenings, processing and filing HR paperwork 
  • Receive vendor invoices and enter them into company ERP system and interact with vendors regarding invoicing issues
  • Formulate equipment proposals for the Application Engineering and Sales Groups
  • Maintain records such as quotes, machine record files and costing detail
  • Enter data and track customer information within database
  • Assist individual departments with special projects as necessary or when appropriate
  • Utilize telephone, fax and email services to prepare, answer, relay or direct necessary information to appropriate personnel, business contacts and customers
  • Use scanning and copying equipment to reproduce documents, manuals, and presentations and distribute appropriately
  • Prepare travel plans and itineraries for personnel as required
  • Arrange onsite luncheons with visitors and Sciaky personnel when
Minimum Requirements
  • High school diploma
  • Proficient use of computer based data entry systems such as ADP Workforce Now, Epicor or equivalent ERP.
  • Proficient use of computer based graphics editing software such as, Adobe and/or Paint Shop Pro or equivalent for drawing, illustrations, photo touch-up and editing
  • Good technical writing skills and proficient use of the English language including its structure, concept, composition and technical grammar
  • Good Oral and written communication
  • Capable of handling several issues at the same time, under the pressure of deadlines (multi-tasking)
  • Ability to maintain a professional attitude and uphold professional standards in a high pressure work environment
  • Proficient use of MS Office, including MS-Word, Excel and PowerPoint
  • Proficient design and use of MS Access
  • 3+ years of experience in similar position in a similar organization or industry

Powered by JazzHR

ulcGmsMbrX