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Executive Assistant

2 months ago

San Antonio, United States Southtown Psychiatry Full time $35,000 - $44,000
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off

Athra Systems/Crosstown Mental Health is a dynamic and forward-thinking organization dedicated to offering a wide array of behavioral health services and solutions. We pride ourselves on fostering a supportive and inclusive work environment where every team member can thrive and contribute to our collective success.

Job Overview: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the efficient operation of the office. This role requires a high level of organizational skills, professionalism, confidentiality, and the ability to multitask effectively.

Key Responsibilities:


  • Provide administrative support to the office team and management.
  • Manage and organize office operations and procedures, including scheduling, correspondence, and filing.
  • Answer and direct phone calls, emails, and other inquiries promptly and courteously.
  • Coordinate meetings, appointments, and travel arrangements for staff.
  • Prepare and edit documents, reports, and presentations.
  • Maintain office supplies inventory and place orders as necessary.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system for important and confidential company documents.
  • Handle sensitive information in a confidential manner.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Ensure the office environment is welcoming, professional, and conducive to productivity.
  • Perform other related duties as assigned.
Qualifications:


  • High school diploma or equivalent; Associates or Bachelors degree preferred.
  • Proven experience as an administrative assistant or office admin assistant.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Proficiency in Good Workspace
  • Proficiency in Adobe Acrobat
  • Proficiency in Mac OS
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to work independently and as part of a team.
  • Professional attitude and appearance.
  • Must be able to work in office five days per week.
Benefits:


  • Competitive salary and benefits package.
  • Health, dental insurance.
  • Retirement plan options.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.
  • Supportive and collaborative work environment.