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Purchasing Coordinator

2 months ago

Los Angeles, United States The Hollywood Roosevelt Full time
Job DescriptionJob Description

Position Title: Purchasing Coordinator

Department: Purchasing

Prepared/Revised Date: July 2024


About The Hollywood Roosevelt

Dating back to the Golden Era and located on the Hollywood Walk of Fame, The Hollywood Roosevelt is an iconic hotel that reflects classic Hollywood in every sense. Built in 1927, the hotel has played host to stars like Marilyn Monroe, Charlie Chaplin, and Clark Gable. Hollywood Roosevelt is a full-service lifestyle hotel providing guests a glimpse at Hollywood's storied past and offering travelers an experience of Hollywood that is authentic to its history and legacy. Experience our modern interpretation of a Hollywood original.

Position Summary

The Purchasing Coordinator will monitor inventory levels and work closely with various departments to determine appropriate delivery dates of all products.

Essential Duties and Responsibilities

  • Maintain inventory records of product pars.
  • GL code invoices by working with department managers and accounts payable.
  • Expedite delivery of goods to users; maintain orderly storeroom area.
  • Coordinate with vendor to maintain knowledge and delivery schedules.
  • Monitor vendor product quality control and ensure products are delivered timely.
  • Complete purchase orders via Avendra while maintaining complete accuracy
  • Check invoices for correct prices and quantities.
  • Confer with Purchasing Manager and Receiving Clerks concerning late deliveries and/or suppliers.
  • Assist in stocking and restocking storerooms.
  • Deliver products received to ordering departments.
  • Provide purchasing support to hotel operations staff as needed.
  • Other duties as assigned.

Knowledge and Skills

  • Must be able to read and write to facilitate the communication process.
  • Requires good communication skills, both verbal and written.
  • Must possess basic computational ability.
  • Must possess basic computer skills.
  • Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
  • Ability to prepare, inspect, and analyze data, figures and transcriptions prepared on purchase orders and delivery invoices.

Education and Work Experience

  • High school or equivalent education required.
  • Experience with Avendra preferred.

Certificates, Licenses and Registrations

  • Ability to obtain and/or maintain any government required licenses, certificates or permits.

Supervisory Responsibilities

None.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, sit, or walk for an extended period of time. The employee may frequently be required to stoop, kneel, and crouch for duration of shift (eight hours or longer). The employee will need to use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move and/or push up to 50 pounds without assistance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be detail oriented, possess strong organizational and time management skills and the ability to multitask. Ability to work a flexible schedule including weekdays, weekends, holiday and nights.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability and Computer Skills

Ability to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions, including working directly in the sun and beside a pool. The noise level in the work environment is usually loud.

Equal Opportunity Employer