Purchasing Analyst

4 weeks ago

Los Angeles, United States RadNet Full time
Job DescriptionJob Description

Responsibilities

Job Summary

The Purchasing Analyst will be responsible for the same set of general purchasing tasks, specializing in data analysis and data-based tasks, including but not limited to database management and extensive use of Microsoft Excel. Purchasing is a dynamic department that continuously adapts to the organization's needs as a whole, and all employees within the department are cross-trained on general purchasing tasks in addition to their specialties. The specific duties of the Purchasing Analyst will also include involvement in long-term projects such as cost savings campaigns, vendor consolidations, departmental system implementations and maintenance, and tracking of key documents. This role will also include on-site responsibilities at the Corporate offices in Los Angeles.

Essential Duties and Responsibilities

Purchasing Analyst

  • Serve as the escalation point for accounting-related issues within the purchasing department
  • Handle one-off projects as needed for department directors and managers
  • Administrative tasks including but not limited to organizing expenses
  • Book and handle travel for materials management
  • Serve as analyst for vendor consolidation projects and cost evaluations, initiatives, etc. under the direction of the National Purchasing Manager
  • Liaison between internal customers and accounts payable for urgent requests
  • Serve as purchasing’s primary liaison with Accounts Payable for urgent payments, vendor setups that require special attention, and other various interdepartmental situations
  • Track and organize purchasing contracts and contract compliance
  • Track and organize vehicle fleet and storage of titles; coordinate with applicable contact for vehicle insurance cards
  • Assist with various system implementations
  • General Purchasing Tasks As Needed, Including but not limited to:
    • Day-to-day responses to incoming emails and phone calls, special order requests, order status requests, general questions
  • Manage Corporate User Licenses for certain software products as needed
  • Assist in the location management process as needed
  • Maintain ownership of weekly PO reconciliations to ensure that there are no open orders over 30 days, request any missing invoices from vendors as identified, and ensure the invoices are provided to accounts payable
  • Perform system catalog updates
  • Maintain Basware Special Permissions Table
  • Assist in overseeing the department ticketing system
  • Review and manage PO accruals
  • Provide support for end-of-year inventory reporting
  • Provide support for all internal spending reporting requests
  • Provide support for audit documentation and requests
  • Provide analyst support as needed during location onboarding and acquisitions
  • Daily monitoring of Basware integrations between TMC, GP, and vendor’s CXML and EDI systems

Receiving Responsibilities

  • Properly recording receipts based on packing slips received from sites
  • Oversee the IA queue of invoices waiting for goods receipt and gather receiving confirmation and appropriate documents
  • Reconciliations of open purchase order items to request invoices and/or packing slips from vendors
  • Retrieve proof of delivery documents from vendors
  • Fulfills requests by upper management to support audit requests
  • Compare packing slips to purchase orders to ensure products match the packing slip
  • Coordinate with purchasing and site managers to reduce outstanding receipts and invoice approvals for timely completion
  • High attention and follow-up to outstanding capital orders and timely receipts associated with all items
  • Assist staff as directed by management
  • Responds promptly to urgent requests from internal and external contacts
  • Other duties as assigned which may include the following:
    • Vendor interaction as dictated by business demands
    • Maintain a contact list for the site’s goods receipt contacts

On-Site Responsibilities

  • Manage the controlled access systems and related audit controls for Cotner and Encino corporate offices
  • Manage and fulfill requests at Cotner and Encino offices for:
    • office supplies
    • office equipment
    • furniture
    • maintenance requests
    • catering and meals
    • break room stocking
    • various requests for assistance including lifting heavy objects
  • Manage the procurement and utilization of janitorial supplies
  • Reconcile Corporate Purchase Orders to ensure all department’s orders are received and accounted for

PLEASE NOTE: This is not an exhaustive list of all duties, responsibilities, and requirements of the position described above. Other functions may be assigned and management retains the right to add or change duties at any time.

Minimum Qualifications, Education and Experience
  • A Bachelor or Associate Degree in a related field is preferred
  • A minimum of 3 years of purchasing/procurement or accounts payable experience, and customer service experience
  • 3-5 years of experience in a role with heavy dependency on Microsoft Excel
  • Excellent communication and negotiation skills
  • Strong accounting understanding or experience in an accounting role, or a role that interfaces with accounting at a high level
  • Hands-on experience with Microsoft Excel and Outlook
  • Good time management, organization, and prioritization skills
  • Strong attention to detail
  • Ability to work in a fast-paced environment
  • Adaptable to change
  • Must be an eligible driver. Must be able to drive back and forth between two corporate offices. May be required to drive as needed for other purposes as needed

Quality Standards

  • Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, patients, visitors, and vendors.
  • Demonstrates initiative, personal awareness, professionalism, and integrity, and exercises confidentiality in all areas of performance.
  • Follows all local, state, and federal laws concerning employment including but not limited to: I-9, Harassment, EEOC, Civil rights, and ADA.
  • Follows OSHA regulations, RadNet, and site protocols, policies, and procedures.
  • Follows HIPAA, compliance, privacy, safety, and confidentiality standards at all times.
  • Practices universal safety precautions.
  • Promotes good public relations on the phone and in person.
  • Adapts and is willing to learn new tasks, methods, and systems.
  • Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines.
  • Consistently adheres to time management policies and procedures.
  • Completes job responsibilities in a quality and timely manner.

Physical Demands

This position often requires sitting, standing, walking, bending, twisting reaching with hands and arms, using hands and fingers, handling, constant talking, and hearing. Visual acuity to read computer screens and written materials. Also, must be able to lift over 50 pounds, occasionally.

Working Environment

This role will be based at the Los Angeles Corporate Office.

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