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Office Assistant

2 months ago

Salt Lake City, United States Congregation Kol Ami Full time
Job DescriptionJob DescriptionCongregation Kol Ami – Office Assistant

About us: Congregation Kol Ami is an inclusive synagogue that celebrates the rich traditions of our Jewish faith and heritage. Congregation Kol Ami’s mission is to provide Jews by birth, Jews by choice, and K’rov Yisrael interfaith families a place to join together as we worship, learn, and celebrate Judaism in a dynamic and caring community. Every person counts and everyone is welcome.

We are seeking an assistant to work alongside our busy support staff and become an important part of our team. An ideal candidate is organized, comfortable with technology, has a positive attitude and can multi-task well.

Knowledge of Jewish traditions and observances not required.

Hours: Full time - 40 hours a week, benefits included, salary DOE

This role reports to the Office Manager, and is either responsible for or has a significant role in the following functions:

Office Assistance:

  • Prepare correspondence and reports, respond to emails, and prepare mailings for the congregation.
  • Coordinating volunteers, maintaining up-to-date volunteer spreadsheets, and sending lists to committee heads.
  • Sending Thank You cards to volunteers.
  • Keep track of office supply inventory, kitchen inventory(food and otherwise), and building supply inventory via spreadsheets.
  • Digitize files.

Programming Assistance:

  • Assist with admin tasks, event logistics, and support.
  • Researching for vendors, price comparisons, items, venues, and volunteers.
  • Help set up, clean up, and host events and programs.
  • Sponsored Kiddush prep.
  • Coordinate programming volunteers.
  • Set up b’nai mitzvah meetings.

Project Assistance:

  1. Assist with capital projects.
  2. Liaison with vendors to schedule work, repairs, etc.
  3. Follow up and tracking of projects.
  4. Other projects as assigned.

General:

  • Maintains confidentiality and discretion at all times.
  • Maintain workplace security awareness.
  • Follow the Kol Ami Handbook and Emergency Response Guidelines.
  • All other duties as assigned.

Job Requirements:

  • Ability to multitask, work in fast paced environment
  • Excellent communication skills
  • Computer skills, preferably Google Suite, Asana
  • Professional demeanor and attitude
  • Willing to step in and help where needed
  • minimum High school degree or GED, college or associate's degree preferred