Development Coordinator

2 months ago

Milton, United States Milton Academy Full time
Job DescriptionJob Description

Position: Development Coordinator (one-year appointment)

Department: Development & Alumni Relations

Location: Caroline Saltonstall Building, Milton Academy Campus, Milton,

MA

Hours: Full-time with the flexibility to work nights and weekends

FLSA: Non-Exempt

Classification: Staff (12-month)

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located just outside of Boston.

Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities, learning from and listening to the lived experiences of others, and living and working among peers whose differences they accept with respect and care.

In our ongoing work to create an environment that confronts bias, injustice, and bigotry, we encourage each other to be open to learning, explore our histories and identities, and seek to understand the world around us with a critical lens. At Milton, we prepare students to collaborate with their future communities to create a more just world, and to have the courage to speak up and live by our motto, “Dare to be true.”

Summary of Position:

The Development Coordinator plays a pivotal role in the Development & Alumni Relations office, ensuring that the office functions as a collaborative, effective, and efficient team. The coordinator provides administrative support to the Interim Chief Advancement Officer, Director of Development, and the Leadership/Planned Giving team. Key responsibilities include coordinating project assembly, managing team meeting agendas and scheduling, overseeing mailings and electronic communication, planning travel itineraries, supporting solicitation preparation, and assisting with volunteer coordination and event planning.

Please note that this is a one-year position for the 2024-25 academic year; the position may be eligible for renewal depending on school needs.

Essential Functions and Responsibilities:

  • Serve as the primary administrative point of contact for the Development & Alumni Relations office.
  • Provide daily administrative coordination for the Interim Chief Advancement Officer & Director of Development including meeting scheduling and planning, calendar review and management, and special projects as assigned.
  • Support Milton Fund through running reports, helping with internal mailings, some Giving Day administrative management and project work.
  • Prepare high-touch donor gifts and communications to enable stewardship. Contribute to specialized donor experiences such as campus visits, dinners and meetings with leadership.
  • Prepare team members for solicitation visits by assembling research, background materials and helpful documents.
  • Arrange travel for Interim Chief Advancement Officer & Director of Development and Gift Officers.
  • Coordinate team meeting agendas/scheduling, take or record notes for departmental meetings, coordinate prospect management meetings, including visits from campus stakeholders in conjunction with the Interim Chief Advancement Officer & Director of Development and Director of the Milton Fund.
  • Maintain accurate paper and electronic records in Raiser’s Edge for Director and Officers. Prepare prospect lists and other reports from Raiser’s Edge regularly.
  • Guarantee prospect pipeline data through maintenance of prospect staging and portfolio assignments.
  • Support Planned Giving program through hard and soft mailings, events, and prospect tracking.
  • Coordinate with Advancement Operations team on regular reporting and review of performance metrics for team members, including pipeline data for the monthly prospect management meetings.
  • Collaborate with other Coordinators to support office-wide initiatives and projects.
  • Other duties and responsibilities as assigned.

Supervision to be received: Reports to the Interim Chief Advancement Officer &

Director of Development

Supervision to be exercised: There are no supervisory responsibilities for this position, but independence and autonomy are required.

Education/Certification/Licensure

Required: An associate’s degree

Preferred: A bachelor’s degree

Experience

Required: A minimum of three years of proven administrative experience

Preferred: Experience working in an independent boarding / day school

Competencies

Required:

  • Proficiency in multitasking and organizing the work of self and others, with the ability to prioritize responsibilities and projects.
  • Demonstrated ability to act with courtesy, tact, and diplomacy.
  • Excellent verbal and written communication skills.
  • Demonstrated computer expertise, including proficiency in Google Workspace, Microsoft Office, Adobe Creative Cloud, Raiser’s Edge and report writing. Ability to learn and adapt to new technology and communication systems, including Veracross.
  • Ability to work collaboratively with internal and external constituencies.
  • Understanding of confidentiality and related issues.
  • Receptive to supervision, feedback and professional development.
  • Desire to be a part of a dynamic educational community.

Physical Abilities

Required:

  • Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements.
  • Must be able to move around the Milton Academy campus without restriction.
  • Must be able to lift up to 25 pounds.

All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

An equal opportunity employer, Milton embraces diversity and the pursuit of excellence. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race (including natural and protective hairstyle), color, sex (including pregnancy and pregnancy related condition), sexual orientation, gender identity, gender expression, religion, religious creed, physical or mental disability, age, genetic information, veteran status, ancestry, citizenship, national or ethnic origin or any other status protected by applicable law.

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