![Eastridge](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
4 weeks ago
Eastridge Workforce Solutions is a leading provider of workforce management solutions, dedicated to connecting skilled professionals with meaningful career opportunities. We are urgently seeking an experienced Executive Assistant/Project Manager to join the Senior Vice President’s office at one of the area’s most prestigious universities. If you are a highly organized, detail-oriented professional with a passion for project management and executive support, we encourage you to apply today for immediate consideration.
Job Summary:
The Executive Assistant/Project Manager will oversee the administrative and project management functions for the Senior Vice President’s office. This role requires exceptional organizational, project, and time management skills, with a strong focus on attention to detail. The ideal candidate will manage multiple schedules, coordinate reporting, and facilitate communication across various functional areas, while maintaining a high level of confidentiality. Qualified candidates are encouraged to apply today for immediate consideration.
Essential Functions:
- Calendar & Meeting Management:
- Manage a heavy calendar, coordinating, scheduling, and booking internal and external meetings, ensuring timely appointments and adjusting schedules as necessary.
- Participate in the planning, tracking, and coordination of large-scale meetings for the Senior Vice President and leadership team, including venue reservations and logistics.
- Strategic Reporting & Support:
- Support senior management with strategic reports requiring performance or program-level data, scheduling work teams to meet report timelines.
- Reconcile credit card expenses for the Senior Vice President and senior management.
- Customer Service & Communication:
- Provide exceptional customer service on behalf of the SVP’s office, ensuring a responsive virtual office environment for the university’s internal and external communities.
- Act as a liaison to a broad range of constituents, discerning the nature and purpose of visits, meetings, and calls with professionalism and discretion.
- External Contact Management:
- Manage external contacts, track periodic communication, prioritize, and respond to emails and calls. Receive and direct clients and visitors for meetings.
- Serve as the point of contact among executives, employees, clients, and external partners, managing information flow accurately and timely.
- Office Management & Coordination:
- Coordinate communication, tracking, and updates across functional areas, acting as a virtual office manager.
- Format information for internal and external communication, including memos, emails, presentations, and reports.
- Meeting Support & Travel Coordination:
- Take minutes during key meetings and manage travel arrangements, coordinating the pre-planning of domestic and international travel plans with various internal functions.
- Event & Report Management:
- Support high-profile events, conferences, and leadership meetings, managing required reports, including quarterly board of trustees and donor reports.
- Confidentiality & Discretion:
Safeguard confidential information, ensuring all sensitive matters are handled with the utmost discretion.
Requirements:
Education & Experience:
- Bachelor’s degree in business, management, communication, or a related field is preferred.
- Minimum of five (5) years of related executive-level and executive administrative support experience in a professional, fast-paced office environment.
- Direct project management experience is required.
- All skills, abilities, and education will be considered for minimum qualifications.
Competencies/Technical Skills:
- Ability to work effectively as part of a team and contribute to team goals without necessarily taking the lead.
- Strong accountability, problem-solving skills, and respect towards others, the company, and oneself.
- Ability to influence and build effective relationships to achieve business objectives.
- Creativity and innovation in designing and implementing new programs or processes.
- Proficiency in Microsoft Office Suite Applications (Word, Excel, PowerPoint, Outlook) and moderate skills in Salesforce (CRMs).
- Ability to work independently in a fast-paced environment with multiple projects, deadlines, and frequently changing priorities.
- Strong interpersonal skills and the ability to communicate effectively with a diverse community.
Why Join Us?
- Be part of a prestigious university known for excellence and innovation.
- Work in a challenging and rewarding environment that values your contributions.
- Join a team dedicated to driving organizational success through strategic planning and executive support.
Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees.From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment.Information about those benefits will be communicated when applicable.
Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
#IPRO
#LI-SM3
-
Executive Administrative Assistant
2 weeks ago
La Jolla, United States Eastridge Full time $70 - $80Job DescriptionJob DescriptionEastridge Workforce Solutions, a leader in workforce management, is dedicated to connecting skilled professionals with rewarding career opportunities. We are currently partnering with a family-owned property management company to find an Executive Administrative Assistant. This role involves providing confidential support to the...
-
Senior Executive Assistant
1 week ago
La Jolla, California, United States Eastridge Full timeJob OverviewEastridge Workforce Solutions is a premier provider of workforce management solutions, committed to linking skilled professionals with significant career paths. We are actively seeking a proficient Executive Assistant/Project Manager to support the Senior Vice President's office at a leading educational institution. If you are a meticulous,...
-
Executive Assistant, SDSC Director's Office
4 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 8/20/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 8/26/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. This position has recently been accreted by CX...
-
Senior Financial Executive
1 week ago
La Jolla, California, United States Vaco Full timeVaco Overview: Vaco specializes in providing expert consulting, permanent placement, executive search, and strategic staffing solutions for organizations globally, particularly in the realms of accounting, finance, operations, and administration. As a leading talent solutions firm, Vaco connects individuals with their ideal career opportunities while...
-
Senior Executive Support Specialist
1 week ago
La Jolla, California, United States Eastridge Full timeJob OverviewEastridge Workforce Solutions is a prominent provider of workforce management solutions, committed to linking skilled professionals with significant career paths. We are currently in search of a proficient Executive Assistant/Project Manager to support the office of the Senior Vice President at a distinguished educational institution. If you are...
-
Executive Chef
3 months ago
La Jolla, United States Hotel La Jolla, Curio Collection by Hilton Full timeJob SummaryThe Executive Chef is responsible for supervising and assisting in the preparation of all food items based on standardized recipes for the Restaurant Room Service Employee Cafeteria and Banquets while maintaining the highest standards to produce an appealing and appetizing product. He/she is also responsible for ensuring the cleanliness sanitation...
-
Executive Chef Assistant
1 day ago
La Jolla, California, United States HHB Restaurant Recruiting Full timeAbout the RoleWe are seeking an exceptional Restaurant Operations Manager to join our team at HHB Restaurant Recruiting. As a key member of our management team, you will be responsible for overseeing the daily operations of our upscale casual restaurant in La Jolla, CA.Key Responsibilities:Staff Management: You will be responsible for managing a team of...
-
Executive Chef
13 hours ago
La Jolla, California, United States Hotel La Jolla Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Chef to join our team at Hotel La Jolla, a premier hospitality establishment. The ideal candidate will possess a passion for creating innovative and delicious cuisine, as well as excellent leadership and management skills.Key ResponsibilitiesFood Preparation and Presentation: Supervise and...
-
Executive Director, Global Development Lead
2 months ago
La Jolla, California, United States Pfizer Full timeROLE SUMMARYThis position is for an Executive Director, Global Development Lead within the GU Therapeutic Area.The Global Development Lead will be responsible for defining and executing on the development strategy of Enfortumab vedotin. Reporting to the Vice President, GU Therapeutic Area Late-stage Development Head, the successful candidate should have...
-
Assistant Kitchen Manager
1 week ago
La Jolla, California, United States Bartell Hotels, a CALP Full timeJob OverviewAbout Bartell Hotels: Bartell Hotels is a leading hospitality organization based in San Diego, dedicated to its employees, patrons, and the community. Our venues highlight the charm of Southern California, offer fresh, locally-sourced dining options, and deliver outstanding service. With an emphasis on both traditional and contemporary design,...
-
Executive Chef
4 weeks ago
La Jolla, United States Hotel La Jolla, Curio Collection by Hilton Full timeJob SummaryWe are searching for a highly creative and talented Executive Chef to join our team at The Hotel La Jolla, a Curio Collection by Hilton. The newly renovated hotel has unveiled a brand new coastal chic restaurant, Sea & Sky,space that is upscale, modern and sophisticated. The concept will feature local, health conscious, seasonal, fresh and...
-
Digital Marketing Assistant
18 hours ago
La Jolla, California, United States Seamgen Full time**About Seamgen**Seamgen is a leading digital product agency dedicated to enhancing individuals' lives and experiences through the strategic application of design and technology.**Job Overview**We are seeking a highly motivated and detail-oriented individual to join our team as a Link Building Intern. As a key member of our SEO team, you will play a crucial...
-
Catering Administrative Assistant
3 weeks ago
La Jolla, United States Grande Colonial Full time $22 - $23Job DescriptionJob DescriptionDescription:Job Title: Catering Administrative AssistantLocation: La Jolla, CAJob Type: Full-time. 4 days a week The Grande Colonial, an iconic 97 room hotel located in La Jolla, is seeking a Catering Administrative Assistant to join our team. The Catering Administrative Assistant will play a vital role in assisting guests...
-
Brand Marketing Assistant
19 hours ago
La Jolla, United States Eagle Peak Solutions, Inc. Full timeJob DescriptionJob DescriptionOur company is excited to make the world a better place- one cell phone at a time. We partner directly with TruConnect, a program designed to make phone and communications services more affordable for low-income households. The Brand Marketing Assistants at Eagle Peak understand that staying connected is a must, and their goal...
-
Assistant Culinary Leader
1 week ago
La Jolla, California, United States LA Jolla Beach & Tennis Club Full timeThe La Jolla Beach & Tennis Club is currently seeking an Assistant Culinary Leader to join our team at our beautiful oceanfront property Become a part of the diverse team at La Jolla Beach & Tennis Club, Inc. Our landmark hotels and restaurants have become La Jolla institutions, which are founded on family values and community mindedness. La Jolla Beach &...
-
Facilities Operations Assistant
1 week ago
La Jolla, California, United States Johnson Service Group Full timeJob OverviewJohnson Service Group is seeking a dedicated Facilities Operations Assistant to join our team. This position is an excellent opportunity for individuals looking to contribute to a dynamic environment focused on research and innovation.Position Details: This is a direct hire role | Onsite | Competitive salary based on experience | Candidates must...
-
Physical Therapist Assistant
4 weeks ago
La Jolla, United States Powerback Rehabilitation Full timePART TIME Physical Therapist Assistant Key information: Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the job As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical...
-
Physical Therapist Assistant
4 weeks ago
La Jolla, United States Powerback Rehabilitation Full timePART TIME Physical Therapist Assistant Key information: Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the job As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement...
-
Physical Therapist Assistant
1 month ago
La Jolla, United States Powerback Rehabilitation Full timePART TIME Physical Therapist Assistant Key information: Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the job As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement...
-
Facilities Assistant
4 weeks ago
La Jolla, United States Johnson Service Group Full timeJob DescriptionJob DescriptionJohnson Service Group is looking to hire a Front Desk Facilities Coordinator for a Research Institute in San Diego, CA.Schedule: Monday to Friday, 4:00 p.m. - 12:30 a.m.Assist visitors and contractors with check-in and check-out processes.Utilize strong interpersonal skills, including good judgment and flexibility, to interact...