Executive Assistant, SDSC Director's Office
4 weeks ago
UCSD Layoff from Career Appointment : Apply by 8/20/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 8/26/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position has recently been accreted by CX union and will be a part of that union moving forward.
DESCRIPTIONDEPARTMENT OVERVIEW:
The Mission of the San Diego Supercomputer Center is to translate innovation into practice. SDSC adopts and partners on innovations in industry and academia in the areas of software, hardware, computational and data sciences, and related areas, and translates them into cyberinfrastructure that solves practical problems across any and all scientific domains and societal endeavors. Cyberinfrastructure refers to an accessible, integrated network of high-performance computing, data, and networking resources and expertise, focused on accelerating scientific inquiry and discovery. With more than 250 employees and $30-50M of revenue a year, SDSC is a global leader in the design, development, and operations of cyberinfrastructure.
SDSC supports hundreds of multidisciplinary programs spanning a wide variety of domains, from earth sciences and biology to astrophysics, bioinformatics, and health IT. SDSC presently operates multiple large HPC systems ranging from a 120k x86 CPU core general purpose system to a system explicitly designed for Artificial Intelligence and Machine Learning, and a nationally distributed system open for all of academia to integrate with. SDSC offers research data services across the entire vertical stack from universally scalable storage to consulting services on FAIR, Big Data, and AI. SDSC offers a rich set of cloud services both on-premise, in the commercial cloud, and as hybrid services across both.
SDSC has three geographic scopes, a national scope supporting cyberinfrastructure for the entire US research and education community, a California scope with a special focus on convergence research that addresses the three dominant threats to CA: Drought, Fire, Earthquakes, and a campus scope focusing on advancing the global impact of SDSC by advancing the research objectives of the UC San Diego faculty, researchers, and students. SDSC impacts researchers at scales from 1,000's to Millions. SDSC annually trains thousands of researchers in cyberinfrastructure tools and software, and supports thousands of individual researchers via Unix accounts on its large HPC systems. SDSC was a leader developing the Science Gateway concept, and continues to be a global leader in its evolution. SDSC operates multiple major such gateways with user communities ranging from the tens of thousands to the millions. SDSC's educational programs includes online courses that have been attended by more than a million students.
SDSC is committed to democratizing access to cyberinfrastructure across all of its geographic scopes. SDSC strives towards a culture that supports our employees to be their best, achieve their goals, and enjoy their lives, both professionally and personally.
POSITION OVERVIEW:
The Executive Assistant reports to the Chief Administrative Officer of the San Diego Supercomputer Center (SDSC) and provides high-level, confidential, executive assistance to SDSC's Director as well as members of the Director's Officer and Executive Team, on a wide range of assignments involving complex problems of a sensitive nature. This position requires a high-level of tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. Actions require originality and thorough understanding of SDSC's operations.
The Executive Assistant will independently manage the complexity of the Director's calendar, schedule individual, group, and standing meetings, and provide coordinated and collaborative support to Director's Office. The incumbent will provide overall coordination and direction in support of the Director's extensive schedule of speaking engagements, travel, campus, state and national committees, and diverse social, political, educational, and civic events. Additionally, they will be responsible for all travel arrangements and reconciliation for the Director. The incumbent will also be responsible for researching and preparing original correspondence and presentations on behalf of the Director.
The Executive Assistant will advise the Director, Director's Office and Executive Team on statuses and activities of various projects and provide data when required for their meetings. They will independently research, coordinate, compose and gather information to ensure that the Director is fully prepared for meetings with a wide range
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