Senior Executive Assistant
3 weeks ago
We are seeking a Senior Executive Assistant to join our team You will provide high-level administrative support for an Executive at our company.
Responsibilities:
· Prepare proposals based off salesperson estimates (contract work, cash sales and large projects).
· Correspond with clients on any proposed and accepted work.
· Coordinate bid and executive calendars (Outlook)
· Prepare presentations for proposed large projects (Microsoft Word, Excel and Power Point).
· Prepare bid proposals for large projects
· Create reports based off estimates on large projects.
· Track proposed and accepted work, follow up with clients if need be.
· Coordinate with operations/sales on accepted work.
· Create necessary reports on weekly/monthly/annual sales.
· Review current and new contracts
· Evaluate profit/losses on onetime and contract work
· Track daily cash sales work completed
· Track daily cash sales work billed.
· Manage certificates of insurance for all locations.
· Prepare credit memos.
· Make travel arrangements
· Personal assistant duties
· Respond to all management inquiries within business day
Qualifications:
- Previous experience as an executive secretary, administrative assistant, or in other related fields
- Strong organizational skills
- Ability to prioritize and multitask
- Strong attention to detail
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