Executive Senior Assistant

4 weeks ago

New York, United States Life Factoring Inc Full time
Job DescriptionJob Description

A Family Office is  seeking a highly motivated and skilled Senior Executive Assistant to work closely with the Executive and the members of the Family Office. This role is critical to our success as we scale our operations and work towards achieving our strategic goals. The Senior Executive Assistant will be responsible for providing Professional Support, Team Management, Executive Support, as well as Personal Support to the Executive and family members, including but not limited to coordinating with team members, tracking progress of the set objectives and goals, reporting to the Executive, as well as communicating with his family members, managing personal accounts, and handling personal requests.

The ideal candidate should have a strong background in business management, be highly analytical, have experience in working in a management position, with an BBA, CFA or MBA degree. Candidate must be fluent in English, fluency in Russian is strongly preferred.  An ideal candidate would have a valid Driver’s License. 

Professional Support:

·       Act as a first point of contact by representing the Executive and family members in a professional and courteous manner

·       Identify opportunities to streamline processes, implement best practices, and enhance operational efficiency across all functional areas

·       Lead cross-functional projects and initiatives from inception to completion, ensuring timely delivery and alignment with organizational goals.

·       Assist executive and team members with scheduling calls or meetings if needed

·       Manage travel and logistics details for the Executive and family members (be it business or personal trips)

·       Prepare required briefing materials for the executive

·       Update executive on the status of important tasks

·       Handle sensitive information with the utmost confidentiality and discretion, adhering to strict privacy and security protocols.

 

Team Management:

·       Carry out specific management projects

·       Demonstrate xceptional project management abilities, with a track record of successfully leading cross-functional initiatives.

·       Manage team members communications when needed

·       Process expenses, generate and manage correspondence

·       Provide project support by managing research activities

·       Analyze important data and create reports for the benefit of executives review

·       Ensure that all the business deadlines are met

Executive Support:

·       Serve as a key liaison between the family office leadership team, external stakeholders, and service providers, fostering strong relationships and facilitating effective communication channels.

·       Provide personal administrative support for senior executives and their families

·       Coordinate health insurance claims and reimbursement submission

·       Manage Personal Bank accounts and provide all the related information to the executive and family members in a timely manner

·       Develop and communicate strategic solutions to the daily operations of the Family Office

·       Complete all reporting activities accurately and on time  

Benefits:

  • Competitive salary commensurate with experience 
  • Comprehensive health, dental, and vision insurance
  • Paid time off and holidays
  • Professional development opportunities

Application Process:

Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience. Please include "Senior Executive Application" in the subject line. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Equal Opportunity Employer:

Our Family Office is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

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