Event Sales Assistant

2 weeks ago

Oakland, United States plank Oakland Part time $18 - $22
Job DescriptionJob Description

Looking for a fun job?

Located in a picturesque setting, overlooking the waterfront, plank is a unique Oakland experience where friends, business associates and/or family can gather with over 50,000 square feet of indoor/outdoor dining space.

If this sounds like an exciting place to work and the below qualifications fit into your skillset, we'd love for you to apply to join the team

*Please note, ALL team members must be at least 18yrs of age to be considered.

Successful candidates will have previous experience in customer facing event coordination, including hotel banquet coordination, family entertainment center coordination, or other venue event coordination. Wedding coordinators will also be considered.

Examples of major tasks, duties, and responsibilities of an Event Coordinator:

  • Ensure all event/sales details are current and accurate in Tripleseat
  • Ensure all event orders are in the BEO folders and prepared for the workweek and assist with scheduling event staff by double-checking the 10-day forecasted events
  • Make changes to logs and event orders correctly based on email, etc. and apply necessary modifications to staffing, and ensure to accurately transfer all information
  • Keep all files current, including BOE, Event Sales Sheets, and gratuity tracking
  • Ordering of special needs/requests for supplies for the events/sales department
  • Attend BEO meetings with the sales and operations team
  • Create clients’ requests, including food, wine, beverage, directional and door signage, menus and tents, table numbers, etc.
  • Be a liaison between the sales office and the operations team by ensuring effective coordination and communication with other departments in the venue
  • Ensure completion of all assigned tasks for the day by checking off the office logbook; assign closing duties to the banquet captain
  • Assist in training all dedicated events staff members and provide them all relevant information relating to their position, as well as direct them on important department rules and guidelines to adhere to
  • Organize and distribute all event set-up, breakdown/reset of each event space on a daily basis

Operational Duties:

  • Confirm event staff is on time, in uniform, and prepared for the event
  • Ensure kitchen staff is prepared and on schedule per BEO details
  • Ensure events are executed at the highest level by acting as an “event conductor” throughout the event

**All other duties as assigned

General requirements to be considered for the coordinator position:

  • Professional and effective communication skills
  • Must be a great team player
  • Demonstrate excellent organizational and coordinating abilities
  • Excellent problem-solving ability is a must
  • Relevant work experience in the field of hospitality
  • Possess basic knowledge of computer applications, including efficiency with Microsoft Office
  • Strong ability to prioritize workload

***The Event Coordinator is expected to have flexible availability dependent on event schedules.

Company DescriptionLocated in a picturesque setting, overlooking the waterfront, plank is a unique Oakland experience where friends, business associates and/or family can gather with over 50,000 square feet of indoor/outdoor dining space.Company DescriptionLocated in a picturesque setting, overlooking the waterfront, plank is a unique Oakland experience where friends, business associates and/or family can gather with over 50,000 square feet of indoor/outdoor dining space.

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