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Accounts Payable Administrator

2 months ago

Fairfield, United States A-V Services, Inc Full time
Job DescriptionJob Description

A-V Services Inc., a leading AV company with multiple fortune 100 contracts within the financial, pharmaceutical and computing industry, seeks a highly organized and detail-oriented Accounts Payable Administrator to join our team.

In this role, you will be responsible for managing and processing accounts payable transactions, maintaining accurate records, and ensuring compliance with company policies and procedures. The ideal candidate should possess strong problem-solving skills, be able to communicate effectively, and have experience with accounting software.

Key Responsibilities:

  • Prepare and post accounts payable (AP) vouchers with correct project numbers.
  • Maintain accurate and up-to-date accounts payable records.
  • Address daily internal and external payable correspondences.
  • Follow up with over 650+ vendors to confirm current contact information and obtain W-9 forms.
  • Reconcile monthly vendor statements to ensure all outstanding invoices are vouchered in Q360.
  • Perform data entry and administrative tasks as needed.
  • Collaborate with other team members to resolve accounting discrepancies and ensure accurate financial reporting.

Qualifications:

  • Minimum of 2 years of experience in accounts payable or related field.
  • Strong mathematical and reasoning skills.
  • Proficiency in accounting software and Microsoft Office Suite (especially Excel).
  • Excellent attention to detail and organizational skills.
  • Effective written and verbal communication skills.
  • Ability to work independently and within a team environment.
  • High school diploma or equivalent; Associate's degree or higher in Accounting, Finance, or related field preferred.

Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.

A-V Services Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.

We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

Company DescriptionA-V Services was founded in 1960 by Charles Rodriguez. A-V Services, headquartered in Fairfield, NJ, with offices in New York City has dedicated itself exclusively to the audiovisual industry. Our staff understands and takes pride in this dynamic industry and we continue to build and grow the best team in the industry. Training and educational programs keep our people abreast of the latest technologies and our partnerships with over 200 of the top equipment manufactures support our project initiatives throughout the nation.
A-V Services develops intelligently designed technologically and advanced multimedia systems that meet the A/V communication needs of forward-thinking companies and organizations. We provide end-to-end A/V solutions from individual “smart rooms” to linked corporate campuses, from local installation to a global multi-site network. For clients seeking facilities that offer extensive communication and interaction capabilities with employees and clients in the US or anywhere in the world, or for those interested in developing unique state-of-the-art facilities, A-V Services offers the industry’s most effective solutions. Individual projects are designed to complement client size culture and budget. It is our mission to continually keep clients aware of all the wonderful possibilities that exist in our industry today.Company DescriptionA-V Services was founded in 1960 by Charles Rodriguez. A-V Services, headquartered in Fairfield, NJ, with offices in New York City has dedicated itself exclusively to the audiovisual industry. Our staff understands and takes pride in this dynamic industry and we continue to build and grow the best team in the industry. Training and educational programs keep our people abreast of the latest technologies and our partnerships with over 200 of the top equipment manufactures support our project initiatives throughout the nation.\r
A-V Services develops intelligently designed technologically and advanced multimedia systems that meet the A/V communication needs of forward-thinking companies and organizations. We provide end-to-end A/V solutions from individual “smart rooms” to linked corporate campuses, from local installation to a global multi-site network. For clients seeking facilities that offer extensive communication and interaction capabilities with employees and clients in the US or anywhere in the world, or for those interested in developing unique state-of-the-art facilities, A-V Services offers the industry’s most effective solutions. Individual projects are designed to complement client size culture and budget. It is our mission to continually keep clients aware of all the wonderful possibilities that exist in our industry today.

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