Accounts Payable Coordinator

2 months ago


Fairfield, United States The Rockridge Group Full time
Job DescriptionJob DescriptionJob Title - Accounts Payable CoordinatorDuration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.Location - 185 US Highway 46, Fairfield, NJ 07004On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.What You’ll Do:
  • Analyze and resolve invoice issues that are in the Workflow Exception queue.
  • Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue.
  • Review and route all check requests and invoices that need to print locally.
  • Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options.
  • Ensure all new vendor setup documentation is received and appropriately retained.
  • Resolve vendor issues and questions.
  • Reconcile vendor statements.
  • Monitor, initiate and upload recurring payments.
  • Upload Equity, Guarantee, Taxes and Real Estate payments
  • Adjust US and Real Estate pay groups and terms.
  • Balance Real Estate exports with Oracle Accounts Payable
  • Void checks in Oracle Accounts Payable
  • Work within banking system to inquire, stop payment and retrieve copies of canceled checks.
  • Manage and Process Pcard payments.
  • Run check prelims, review, and route to Sr. Manager AP for approval on check run days.
  • Process all wire payments in banking system.
  • Daily reconciliation of invoice exports
  • Answer positive pay emails daily.
  • Provide support and training to internal and external Workflow users.
  • Participate in special projects as needed.
Qualifications:
  • High school diploma or equivalent; some college preferred.
  • Experience: Minimum 3 years of processing AP
  • Strong proficiency in MS Excel
  • Strong mathematical and analytical skills as well as attention to detail necessary.
  • Must have communications skills sufficient to work effectively with managers, vendors, and other personnel.
  • Proficiency in learning and using other applications required.


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