Staff Accountant

2 months ago

Fairfield, United States Encore Talent Solutions Full time

Encore Talent Solutions is seeking a Staff Accountant for an end client requirement. The Staff Accountant is responsible for actively participating in the application and resolution of outstanding payments and invoices. This position will ensure accurate and timely vendor coding and cash application, assist with the IRS Form 1099 filings, resolution of issues identified by the team, maintaining the vendor database, and reporting of issues as needed. The position will assist with period end close processes related to AP/AR as well as be responsible for improving efficiency and processes in the AP/AR area and contributing to the overall success of the accounting department and the organization. Fixed assets will be included in job responsibilities as the Staff Accountant achieves success in the AP/AR area.

Essential Functions

· Invoicing to franchisees, grocery customers, and all other required invoicing

· Process daily transactions including checks, credit cards, ACHs, discounts, damaged goods, and other deductions for large and smaller retailers, i.e., Kroger, Walmart, Costco, Sam’s, etc.

· Assists with reconciling outstanding AR issues, including, but not limited to, short paid invoices, discounts, damaged goods, other deductions taken by large retailers, i.e., Walmart, Kroger, etc. and collecting past due AR.

· Working directly with the Grocery, Franchisee Business Directors, and other appropriate personnel to resolve outstanding issues related to AR and AP.

· Manages accounts payable entry and payment including but not limited to:

  • Review of supporting documentation for approval and accurate coding
  • Creating and issuing AP and payments
  • Reconciliation and resolution of outstanding AP issues from balance sheet reconciliations

· Assists with other areas of accounts payable including, but not limited to:

  • New vendor set-up
  • Assistance with annual 1099 issuance
  • Assistance with annual unclaimed funds
  • Vendor and customer maintenance

· Ensure payables and receivables are properly supported and authorized, accounting policies are followed, and payment/cash application is processed timely and recorded accurately.

· Primary support for AP/AR related tasks for the Assistant Controller and period-end close processes relating to accounts receivable, accounts payable and related account analysis.

· Completion of AP and AR balance sheet reconciliations

· Ability to work with peers, supervisor and managers as needed, where appropriate in gathering, reporting and explaining substance of transactions as it relates to AP/AR and any related analysis.

· Work with the Assistant Controller to conduct frequent reviews and audits of AP/AR processes and procedures, working towards improving quality and efficiency.

· Support the period end close activities and related account reconciliations.

Required Education and Experience

· 3-5 years AR/AP experience

· High school education or GED required, associate or bachelor’s degree preferred.

· Ability to quickly learn computer application programs, using Sage for all AR/AP transactions.

· Strong attention to detail and accuracy

· Problem solving and analytical skills.

· Experience with large retailers’ receivables and processing of deductions accurately

· Experience managing high volumes of transactions.

· Experience with Microsoft Office, especially Excel, Word, and PowerPoint

· Must have experience with the month-end closing process of AP and AR and reconciliation to GL balances along with understanding and resolving outstanding issues.


Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

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