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Marketing Coordinator

1 month ago

Branchburg Township, United States KYYBA Full time
Job DescriptionJob Description

Location: Hybrid, 1 day in Branchburg, NJ; 1 day in Florham Park, NJ; 3 days at home
Contract: 1 year - Based on performance and business needs

What are the top 3-5 skills required for this role?
1 BA in Communications, Marketing or Related Field
2 Some work experience (1-3 years)
3 Highly detail oriented, proactive self-starter
4 Strong written and oral communication skills
5 Willing to learn and grow with a positive can-do attitude

Nice to have:
Pharma experience and/or motivation to learn pharma

Daily Work Schedule Expectations: 9-5 ET, but positive attitude to do “what it takes” when necessary (during busy times, conventions, national sales meetings, etc.)

Is overtime offered or required? If yes, how many overtime hours do you anticipate being requested/required of this role? Yes, OT should be minimal (max 5-10 hours a week, and only during busy times as noted above)

KEY DUTIES AND RESPONSIBILITIES:
1. Core responsibility is to manage MLRC submissions from initial submission through approval to distribute (ATD); and to maintain weekly Client status reports.

2. Manage budget-related processes such as assisting in developing and sending estimates, forecasting project costs into the client budget, and inputting actual billings. All of this is done on an ongoing process throughout the month.

3. Manage literature orders and deliveries for conferences. This includes working hand-in-hand with brand counterparts, corresponding with  Aesthetics sales reps, and the literature warehouse. Key skills for managing this process are being solutions-oriented and customer-service focused.

4. Coordinate and maintain network of internal and external resources appropriate to the successful completion of program objectives. Prepare client contact reports and other correspondence necessary for effective project communications. Contribute to the development and maintenance of department databases and history-archiving systems.

5. Coordinate traffic and delivery of all promotional projects, including slides, brochures, advertisements, and website content. Ensure that deadlines are met, and quality is maintained with guidance and oversight of Account Supervisors.

MINIMUM REQUIREMENTS
Education and Experience
• 4-year college degree required in marketing, communications, public relations, advertising or related field.
• Agency and/or administrative experience is a plus.

Essential Skills and Abilities
• Must be proficient with the Internet and MS Windows (Excel, Word, and PowerPoint).
• Must be well organized, detail-oriented, and have multi-tasking capabilities, with the ability to prioritize.
• Must have strong written and oral communication skills and possess the ability to work well with individuals at all organizational levels.
• Must be a motivated, self-starter with excellent time management and follow-through skills, who can be responsible and accountable when working remotely (3 days a week).
• Must be resourceful and have creative problem-solving skills.
• Have a positive attitude, and enjoy working in a fast-paced, start-up-like environment.