Accounting Specialist
4 weeks ago
The Accounting Specialist is primarily responsible for managing the entire Accounts Payable cycle and for doing general ledger account reconciliations and journal entries for multiple divisions.
Essential Functions:
- Manage multiple A/P email accounts (currently six divisions)
- Process incoming invoices using docAlpha used for electronic indexing
- Assign GL account codes to non-PO invoices in DocLink used for approval routing, coding and importing to ERP
- Review PO invoices and receivers for 3-way match (manual process)
- Voucher PO Invoices in Sage 100
- Work with Purchasing to resolve 3-Way match issues/exceptions in a timely manner
- Audit, code and process credit card and electronic payments thru ERP system
- Responsible for on time payments, utilizing discounts on weekly check runs
- Maintain vendor files including W-9 forms and prepare annual 1099's
- Respond timely to vendors regarding payment statuses and other AP related inquiries
- Review invoices to ensure sales tax is charged correctly. Self-assess Use tax when appropriate
- Assist in month end closing including A/P reconciliation, prepare A/P accruals
- Performs general accounting and other related duties for the organization.
- Prepare Balance Sheet account recs on a monthly basis
- Prepares monthly journal entries, accruals, etc.
- Post Intercompany transactions, journal entries and balance intercompany accounts
- Assist in annual audit by preparing assigned reports or providing documentation as directed
- Continually improve A/P methods to increase efficiency
- Perform other duties as assigned
Job Qualifications:
- Paperless processing experience required, docAlpha and DocLink a PLUS
- Minimum of 3 years Accounts Payable experience in manufacturing utilizing an ERP software program, SAGE 100/MAS 200 experience desirable
- Experience preparing journal entries and account recs
We are focused on delivering the highest quality products and providing exceptional customer satisfaction in the medical device industry.Company DescriptionAJR Enterprises, LLC is a leading contract manufacturer of superior medical devices and advanced manufacturing solutions within the medical device industry. Headquarters and manufacturing are located at our 180,000 square foot facility in St. Charles, Illinois.\r
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We are focused on delivering the highest quality products and providing exceptional customer satisfaction in the medical device industry.
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