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Executive Assistant

2 months ago

Franklin, United States Complete Staffing Solutions Full time $30 - $33
Job DescriptionJob Description

A brand new full time and permanent role

A longtime client located in Franklin is looking for a new executive assistant for their CEO/President-

Immediate start / Quick Interview process

starting salary is $30.00-$33.00-Hour plus great benefits

Executive Assistant position plays an integral part in the integrity of the company by providing a high-level
of professionalism and administrative support to the CEO, CFO and Executive Board Members.

This role will be a key asset to ensure the smooth operation of the executive office by exercising good judgment and handling a variety
of tasks that can be highly sensitive and confidential with a high degree of efficiency, integrity, and discretion.

ESSENTIAL DUTIES / RESPONSIBILITIES:
Administrative Support:
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, ensuring they remain updated and easily accessible.
• Ensure all executive documents and communications are securely stored and managed.
Meeting Coordination:
• Plan, organize, and facilitate Executive Committee & Board meetings, including preparing agendas,
taking minutes, and following up on action items.
• Take meeting minutes for all board-related meetings, ensuring accurate and detailed records of
discussions and decisions.
• Coordinate the preparation of the board packet for monthly distribution.
• Coordinate logistics for board meetings, including venue arrangements, catering, and AV setup.
• Take meeting minutes in weekly manager meetings then update Mondays.com with notes. May also be
asked to take meeting minutes for other office meetings (i.e. Quality, Service Committee)
Communication:
• Draft and distribute communications on behalf of the CEO, CFO, and executive board members.
Project Management:
• Assist in the planning and execution of special projects and initiatives led by the executive team.
• Track progress and ensure timely completion of tasks and deliverables.


ESSENTIAL EDUCATION / EXPERIENCE:
• Bachelor’s degree in business or related field preferred; or a minimum of 5 years of relevant
experience working as an executive assistant supporting C-Level executives.
• Flexible to work overtime as dictated by the needs of business/executive team.


ESSENTIAL SKILLS AND COMPETENCIES:
• Represent the company in a positive light by possessing great follow-through skills and sound
judgment.
• Demonstrated ability and temperament to work with confidential information with discretion.

TITLE: Executive Assistant REPORTS TO CEO

• Must have strong organizational skills, be highly accurate/detail oriented and able to function well in a
fast-paced environment.
• Must possess be very reliable/dependable.
• Strong time management skills to handle changing priorities/schedules with a proven ability to meet
deadlines.
• Possess a strong business sense of urgency, and consistently perform job responsibilities at a high
level.
• Strong Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and other relevant
software.
• Must be able to work independently and handle multiple tasks simultaneously.
• Self-motivated, ability to anticipate needs & takes the initiative to solve problems.
• Ability to interact professionally with diverse groups in a professional office environment.
• Team player - have team-oriented experience and approach.
• Flexibility to work in a small office environment and take on tasks that may fall outside the primary