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Administrative Assistant

2 months ago

West Palm Beach, United States A & Associates Full time $20
Job DescriptionJob Description

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

SUMMARY
Under limited supervision, performs a variety of secretarial and clerical functions for one or more staff/management personnel following established procedures and practices; and performs other related duties as assigned.

ESSENTIAL FUNCTIONS

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)


DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Greets the public; answers, screens, directs, or refers incoming calls, mail, and visitors.
2. Logs, routes to appropriate authority or handles citizen complaints.
3. Screens and schedules appointments.
4. Composes, types, transcribes, and edits a variety of correspondence, reports, memoranda, and other material from written draft or dictation.
5. May transcribe minutes and dictation requiring the understanding of complex terminology. &Plans, schedules, composes agenda, attends, and takes minutes of committee meetings, hearings, and conferences.
6. Prepares purchase orders; maintains inventories, and orders office supplies and materials.
7. Maintains, tracks, and processes invoices and budgetary expenditures. &Prepares and records liens and satisfactions. &Prepares budgetary information and spreadsheets. &Sets up and maintains manual and automated filing systems.
8. Processes a variety of human resources documents including hiring requisitions, appraisals, promotions, attendance records and payroll input forms.
9. Performs other related duties as assigned.


KNOWLEDGE, SKILLS AND ABILITIES (Based on area of assignment)
• Knowledge of the City’s governmental organization policies and procedures.
• Knowledge of general office procedures, methods, and equipment.
• Knowledge of public relations/customer service principles, practices, and techniques.
• Knowledge of a variety of computer software, including word-processing, spreadsheet, and presentation applications.
• Knowledge of basic accounting or business practices and methods.
• Skill in typing, word-processing and dictation.
• Skill in operating a variety of office equipment, including personal computers, telephones, calculators, computer terminals, Dictaphone, and typewriters.
• Skill in preparing and maintaining accurate records, reports, and files.
• Skill in handling and prioritizing multiple projects.
• Skill in coordinating calendars, appointments, room assignments, etc.
• Skill in understanding and following oral and written directions.
• Skill in utilizing public relations techniques in responding to inquiries and complaints.
• Ability to establish cooperative work relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Work involves light work in an office setting. There is frequent need to stand, stoop, walk, sit, occasionally lift light objects (up to 25 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees.


MINIMUM QUALIFICATIONS

  • High school diploma or GED (education will be verified using the “Education Requirements” listed below) and three (3) years of clerical or office experience is required, or any equivalent combination of training and experience.
  • A current and valid Florida driver’s license or State of Florida Identification Card is required. A current and valid driver’s license or Identification Card from any state may be utilized during the application process, with the ability to obtain the State of Florida driver’s license or Identification Card before the first day of employment.

Education Requirements
To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by:
a) a public education institution in the State of Florida or any State or Territory of the United States; or
b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or
c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or
d) an institution whose degree or certification is accepted by institutions identified in either a, b or c above for the purpose of admission to institutions identified in either a, b, or c above.
International degrees will be evaluated to determine if they satisfy qualification requirements.

 

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Company Description"Quality In Everything We Do"Company Description"Quality In Everything We Do"