Administration Assistant

4 weeks ago


Tulsa, United States Holder's Total Security Full time
Job DescriptionJob Description

Holders Security is looking for an Administrative Assistant at our office in Tulsa, OK. This is an in-person part time role and would be about 30 hours per week. Hours would be 9a-3p Mon-Fri. This position reports to the office manager, and is in a small business environment with under 15 on staff, position is paid weekly. Pay is dependent on skills and experience.

 

This position requires a full range of administrative duties. The ideal candidate will exhibit high standards, excellent communication and customer service skills, and have an ability to take initiative, and prioritize daily tasks.

 

Responsibilities include:

  • Serve as initial point of contact and direct incoming calls on a multi-line phone system, taking and delivering messages
  • Clerical tasks: File organizing, sorting and sending mail, support the day-to-day administrative needs
  • Manage and maintain physical and digital filing systems for confidential information and documents which includes scanning, filing and data entry
  • Accounting administrative tasks such as entering payables, collecting on past dues, tracking collection status of past due accounts, entering invoices from counter tickets

 

Required Knowledge, Skills and Abilities:

  • High School Diploma or GED Required
  • Time management, attention to detail, organization, adaptability to accommodate changing workload and multiple priorities, problem-solving, customer service, multi-tasking, and confidentiality.
  • Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills
  • Computer proficiency with personal computers/Microsoft Office software, online programs such as Service Fusion and QuickBooks, and various office machines in support of the administrative position
  • Physical presence: The job requires teamwork, face-to-face interaction, requires regular and punctual employee presence.

 



  • Tulsa, United States Trinity Employment Specialists Full time

    Job DescriptionJob DescriptionAdministrative Assistant(with Data Entry, Accounting, & Manufacturing Fabrication Experience)DIRECT HIRE POSITION$50k-$70kJob Description- Accurately input and update data into databases and spreadsheets.- Manage the accounts payable and receivable processes using QuickBooks.- Reconcile invoices, statements, and financial...


  • Tulsa, United States WorkRise Full time

    Workrise is looking for an administrative assistant for our client! Job types: Temporary (6 months to start off with possibility of extension depending on performance) Schedule: Monday - Friday 40 hours (hybrid - in office and remote) Pay rate: $28/hour Job duties: Including but not limited to: file management, email correspondence, answering phones,...


  • Tulsa, Oklahoma, United States Dove Schools of Tulsa Full time

    Position OverviewSalary:We are in search of a meticulous and tech-savvy individual to fill the role of Administrative Assistant. The ideal candidate should possess a strong sense of empathy and a caring attitude, complemented by exceptional customer service skills.Key Responsibilities:1. Provide administrative support to ensure efficient operation of the...


  • Tulsa, United States Workrise Full time

    Workrise is looking for an administrative assistant for our client!Job types: Temporary (6 months to start off with possibility of extension depending on performance)Schedule: Monday - Friday 40 hours (hybrid - in office and remote)Pay rate: $28/hourJob duties: Including but not limited to: file management, email correspondence, answering phones, ordering...


  • Tulsa, United States JLM HR Consulting LLC Full time

    Administrative Assistant U.S.Black Chamber Community Economic Development Corporation (USBC CEDC) is seeking a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks, and providing support to coworkers. This position is...


  • Tulsa, United States Riseling & Rhodes, P.C. Full time $16 - $20

    Job DescriptionJob DescriptionWhy join Riseling & Rhodes law firm?Productivity bonuses.Paid time off with accrued vacation days after six (6) months of employment.Parental leave.Paid sick time.Paid holidays.Paid covered parking.Company paid laptop.Excellent reputation.Close walk to Utica Square.Half days on Fridays.Responsibilities & SkillsWe are looking for...


  • Tulsa, United States Trinity Employment Specialists Full time $16 - $18

    Job DescriptionJob DescriptionJob Title:Administrative Assistant | West Tulsa AreaPay $17-18 Based on Experience8 am – 5 pm Monday – Friday Temp to PermJob Overview:The Administrative Assistant will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to...


  • Tulsa, United States RadNet Full time $16 - $17

    Job DescriptionJob DescriptionResponsibilitiesSchedule Availability: Monday - Friday 8:30am to 5:00pmJob SummaryThe Administrative Assistant will be the first point of contact for the Tulsa Contact Center. Under the direction of the Director of Call Center Operations, this position will be responsible for administrative functions to help support the contact...


  • Tulsa, United States RadNet Tulsa Full time

    Job Description: Schedule Availability: Monday - Friday 8:30am to 5:00pm Job Summary The Administrative Assistant will be the first point of contact for the Tulsa Contact Center. Under the direction of the Director of Call Center Operations, this position will be responsible for administrative functions to help support the contact center, including but not...


  • Tulsa, United States Bergaila & Associates, Inc. Full time

    We put the unity in "opportunity." Opportunity Snapshot:Compensation: $24-25/hour. Location: Tulsa, OK - Assignment Duration: 12 months Work Schedule: 9/80 - Half day Fridays. Benefits: Comprehensive insurance, 401(k), Holidays and PTO Responsibiliti Administrative Assistant, Administrative, Assistant, Manufacturing


  • Tulsa, United States Trinity Employment Specialists Full time $16

    Job DescriptionJob DescriptionTEMPORARY ADMINISTRATIVE ASSISTANT (lasting approximately 3 months)Trinity Employment Specialists-Tulsa, OKMonday-Friday | 30-40 hours a week | $16/hourJob Summary: The Temporary Administrative Assistant will be responsible for contacting patients to verify and update their addresses, mailing out corrected statements, sending...


  • Tulsa, United States Oklahoma State University Full time

    Position Details Req ID: req17180 Position Title: Administrative Assistant - Launchpad Position Type: Staff Full-Time Position Number: AS7080 OSU Campus: Stillwater Department: OAIRE OK Aerospace Institute Location Address: 526 N. Elgin Ave Tulsa, Oklahoma, 74106 United States Hiring Supervisor: James Spencer Hiring Range (Contingent upon available...


  • Tulsa, Oklahoma, United States Shelter Insurance Companies Full time

    A company built to serve you. It's your career, Shelter itClaims Assistant$17.09 / hour minimum starting payJob Level: Individual ContributorWhat You Will Be Doing: Perform general administrative duties for Claims personnel such as keyboarding, filing, record keeping, preparing reports, ordering and inventory of supplies, handling telephone duties, and...


  • Tulsa, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and...


  • Tulsa, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial...


  • Tulsa, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial...


  • Tulsa, United States Oklahoma Human Services Full time

    Job DescriptionJob DescriptionThis position is located in Tulsa, Oklahoma.Administrative Assistant I - E17AAnnual Salary $36,281.62 + Full State Employee BenefitsJob Responsibilities:This position provides administrative support for a child support office. Responsibilities include reception duties, court filings with District and/or Administrative Court,...


  • Tulsa, Oklahoma, United States Union Public Schools Full time

    Job Summary: We are seeking a highly skilled and bilingual individual to join our team as a Principal's Secretary at Union Public Schools. As a key member of the administrative staff, you will provide exceptional support to the principal and other school officials.Key Responsibilities:Provide administrative support to the principal and other school...


  • Tulsa, United States Ancora Education Full time $20 - $21

    Job DescriptionJob DescriptionWe offer an extensive benefits package to our full-time employees after 30 days of employment, Paid Time Off after 90 days, and a matched 401(k). Job Summary The Administrative Assistant provides administrative support to campus operations, faculty, and campus staff. In this position, the Administrative Assistant performs tasks...


  • Tulsa, Oklahoma, United States Dove Schools of Tulsa Full time

    Job OverviewPosition: SecretarySalary: CompetitiveWe are looking for a detail-oriented and tech-savvy individual to join our organization. The ideal candidate should possess a strong sense of empathy and a caring attitude, along with exceptional customer service skills.Preferred qualifications include:Experience in administrative rolesAbility to communicate...