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Administrative Assistant-Tulsa, OK

2 months ago

Tulsa, United States Ancora Education Full time $20 - $21
Job DescriptionJob Description

We offer an extensive benefits package to our full-time employees after 30 days of employment, Paid Time Off after 90 days, and a matched 401(k). Job Summary

The Administrative Assistant provides administrative support to campus operations, faculty, and campus staff. In this position, the Administrative Assistant performs tasks including correspondence, purchasing, preparing reports, and maintaining vendor relationships. Additionally, the Administrative Assistant provides backup support for other administrative positions such as the executive assistant, enrollment compliance officer, and receptionist.

Key Responsibilities
  • Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
  • Initiate the onboarding process with new employees
  • Provide direct administrative support to campus staff
  • Maintain vendor relations and assist in obtaining new vendors, including communicating with vendors/corporate personnel regarding purchases and purchase orders
  • Support the completion of enrollment paperwork
  • Data entry
  • Multiple periodic reports requiring math knowledge and spreadsheets
  • Other duties as assigned

Experience Required

  • High school diploma or equivalent from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
  • Highly proficient in Google Suite (Docs, Sheets, Slides, Drive, Forms)
  • Typing at least 40 wpm
  • Ability to multi-task, possess a high level of communication skills, and be detail-oriented
  • 2 years of experience as an Administrative Assistant

Preferred

  • Associate’s degree from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
  • Advanced level in Google Suite (Docs, Sheets, Slides, Drive, Forms)
  • Typing at least 60 wpm or more
  • 4-5 years of experience as an Administrative Assistant
Knowledge, Skills, and Abilities
  • Maintain confidentiality concerning employee files, student files, and payables
  • Multiple periodic reports requiring math knowledge and spreadsheets
  • Process and ensure accuracy with purchase orders, check requests, payroll, and new hire packets
  • Assist the management team by contributing to a safe, secure, and supportive work environment
  • Communicate with vendors/Home Office teammates regarding purchases and purchase orders
  • Maintain vendor relations and assist in obtaining new vendors
  • Initiate the onboarding process and benefits to new employees and stay current on all changes
  • Respond to teammates’ concerns, inquiries, or suggestions
  • Maintain confidentiality of information
  • Other duties as assigned

Applicants must be authorized to work for any employer in the U.S. This job posting does not qualify to sponsor or take over sponsorship of an employment Visa for those who do not meet the work authorization requirements for employment in the U.S.

Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal-opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to an individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.