Law office billing coordinator
1 month ago
Overview:
The Billing Coordinator is responsible for managing the Firm’s billing process, and A/R collections.
Reporting Relationship:
The Billing & Collections Specialist works under the supervision of the Partners. Reporting shall occur at least weekly as to the status of all accounts and collections.
Authority:
The Billing & Collections Specialist has the authority to work directly with clients on payment plans as long as the payment plan meets the firm’s collections and financial goals. The Billing & Collection Specialist shall communicate with clients to obtain and process payments and reports.
Responsibilities:
1. Billing
a. Preparing, reviewing and revising pre-bills
b. Preparing monthly invoices for clients
3. Manage and reduce A/R
4. Managing billing questions and concerns from clients
5. Managing retainer accounts
6. Assist with charge backs
7. Taking client payments
a. Credit cards
8. Checking trust and operating account statements daily for bad/unauthorized charges.
9. Manage client withdrawal process based on the Collection Procedure
a. Let Legal Team know when withdrawal needs to happen and make sure it gets done.
a. Review A/R report
b. Review Trust Report
11. Emails and/or Mails (when email not available) monthly client invoices
12. Review emails and take action according to each email.
13. Communicate with Partners accounts with payment/collection issues on a weekly basis and more frequently dependent upon the time sensitivity of the situation.
14. Develop forms, systems and processes that facilitate collection of payment for legal services performed
Compensation:
· Hourly: Depending on Experience
· Benefits:
401K with 3% employer contribution after vesting
Paid vacation
Health insurance plan
At will employment
Experience:
Experience in billing and collection necessary. Experience in customer relations, , data entry and accounting appropriate for candidate interested in this position. Must comply with collection law and rules of professional conduct under supervision of the firm Partners.'
'
Work Remotely
- No
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Education:
- Bachelor's (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Language:
- Spanish, creole (Preferred)
Work Location: In person
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