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Human Resources Intern

3 months ago

San Mateo, United States Peninsula Humane Society Part time $19
Job DescriptionJob Description

Job Title: Human Resources Intern (6 months)

FLSA Status: Non-Exempt/ Part-Time (12-15 hours/week)

Salary: $19.62/hour

Who we are: Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. It is our mission is to build healthy relationships between people and animals. PHS/SPCA is truly an open admission shelter, not only accepting many pet animals who might be refused at other shelters, but also taking care of injured and orphaned native wildlife from San Francisco through San Mateo and the northern half of Santa Clara County. Our work means 5,000 lives saved each year. Our HR team supports over 100 employees in multiple nearby locations. To learn more about us, visit www.phs-spca.org.

Who you are: Someone that truly believes in animal welfare and ethical animal rehabilitation. Ready to aid the HR department in serving our employees and contributing to a positive work environment, assisting with HR related projects, programs and recruitment. This is an in-office position; remote work is not available.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Recruitment:

  • Assist with the review, and updates of the organizations job descriptions and job postings.
  • Review applicant resumes and applications.
  • Assist with recruitment videos.

New Hire Process and Onboarding:

  • Prepare new hire packets and onboarding materials. Ensures documents are completed and saved in personnel file.
  • Call references and process background checks.
  • Assist in the preparation of materials used in new employee orientation and staff trainings.

Safety:

  • Assist with workers compensation tracking.
  • Prepare sign-off sheets for the quarterly safety topic and fire drills.

Additional Responsibilities:

  • Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department.
  • Prepare exit packets and COBRA documents for exiting employees. Ensures documents are completed and saved in personnel file.
  • Assist with troubleshooting/researching various HR related topics or problems as needed.
  • Assist in organizing and implementing employee relation events, activities, reward and recognition programs.
  • Maintain employee files electronically via Dropbox.
  • Assist with other projects and administrative tasks as assigned.
  • Encourage and promote a positive public image of the organization.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Upon hire, must pass background check.
  • Ability to adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment.
  • Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, and members of the public.
  • Ability to handle confidential information and records with the utmost of discretion.

  • Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills.
  • Strong attention to detail.
  • Bachelor’s Degree (BA) or Associate’s Degree (AA) or in progress of obtaining college degree, preferably in Human Resources Management.
  • Basic working knowledge of Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems.
  • Valid California Driver’s License with a satisfactory driving record to be insured with our insurance company.

Excellent Benefits Package Available

  • Sick pay
  • Employee Assistance Plan
  • Retirement plan

Available to all employees with pets:

  • Free vaccines, spay/neuter, microchipping, and two pet adoptions
  • Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.

For more information about our available job opportunities and how to apply, please visit our website at www.peninsulahumanesociety.org/careers

The Peninsula Humane Society & SPCA is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. EOE/M/F/D/V/SO