Administrative Coordinator
1 month ago
Job Title: Administrative Coordinator - Mail Room Coordinator
Location: Wayne, PA
Duration: Contract for 6 months (May extend depending on the client needs)
Work schedule: 1st shift 7:30 AM to 4:30 PM (Monday - Friday)
JOB RESPONSIBILITIES:
- Maintain supplies at mail and copy stations throughout the building
- Greet new hires and provide company badges
- Maintain company manifest, phone lists, and seating assignments
- Assist with a conference room set up for company functions and meetings
- Supply coffee and break areas, restock daily and porter as needed
- Assist with building maintenance issues.
- Assist with offsite records storage and retrieval programs.
- Provide printing services as needed.
- Aid with office moves and set-up.
- Provide entry level troubleshooting services for all copier related issues.
- Maintain basic office supplies for the building.
- Receive, send, track, and record incoming and outgoing UPS, USPS, and DHL packages.
- Deliver and pickup incoming and outgoing mail building wide.
- Provides backup coverage for Receptionists as needed.
- Performs administrative tasks such as filing, photocopying, data entry, collating and faxing.
- Assist with projects as needed.
- Utilize proprietary software to log and save relevant work documents.
- Performs other duties as assigned.
JOB QUALIFICATIONS:
- High school completion or equivalent (GED)
- 1-3 years of related experience
- Previous experience in customer service and/or sales a plus
- Good communication skills
- Basic organizational and computer skills; knowledge of Microsoft Office Suite
- High energy and eagerness to demonstrate personal initiative
- Professional appearance and presentation
ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT:
- Typically works in an office with adequate lighting and ventilation and a normal range of temperature and noise level.
- Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.
- Volume of work and deadlines may impose strain on a routine basis.
- Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs.
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