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Human Resources Admin Assistant II

2 months ago

Arlington, United States FYI-For Your Information, Inc. Full time
Job DescriptionJob DescriptionSalary:

Summary: 

The Administrative Assistant ll will perform a wide variety of routine administrative and clerical support activities for the office of human resources. This includes creating and distributing HR reports and utilizing automated systems to enter data; track time/attendance, and maintain human resources files.


Responsibilities: 


  • Provide office support functions such as answering the phone, distributing mail, maintaining calendars, document scanning, coordinating meetings, and reserving conference rooms.
  • Review, analyze and evaluate programs functions and processes to ensure that work performed is essential and contributes to the accomplishments of organizational objectives and overarching goals.
  • Recommend solutions to ensure efficiency of operations and facilitate improvement.
  • Apply HR laws, principles, policies, methods and practices.
  • Analyze and research information to conduct fact-finding and recommend solutions to moderately difficult issues.
  • Inform management on specific requests related to immediate problems of limited scope.
  • Work with higher graded specialists to provide advisory and support services for multiple organizations across the Agency.
  • Research and or analyze legislative, regulatory and Agency policy guidance in the area of recruitment and placement.
  • Use guidance or oversight from higher graded specialists, evaluate customer needs and recognize potential program issues and or trends.
  • Participate on projects that contribute to innovation, standardization and or streamline Human Resource Services.
  • Interpret established and pertinent regulations and organizational policies, management principles, administrative rules, and staffing guidelines.
  • Perform a variety of personnel support services and offer advice and assistance.
  • Draft correspondence, recommendations, reports, and memoranda to support administrative programs.
  • Review information and apply standard analytical techniques.
  • Develop recommendations, taking into account unanticipated charges and unusual factors.
  • Plan and develop new methods for coordinating the administrative work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work of the Special Agent Recruitment management team.
  • Perform Quality Control Reviews of SA application files, documents to include reviewing documents for accuracy, regulatory requirements, etc. and preparing reports of findings.
  • Respond to employment verification requests from state, local and federal agencies.
  • Providing office support functions such as answering the phone, document scanning, and filing.
  • Manage external email boxes to communicate and receive documentation from applicants and external sources.
  • Document and verify receipt of required forms (including, but not limited to resumes, SF50s, and DD214s) for Special Agent Applications and upload the documents in a government furnished automated application or tracking system.
  • Maintain an electronic and a hard copy of all applicant records.
  • Prepare and distribute a variety of applicant form letters.
  • Communicate with division offices to obtain information or documents
  • Prepare and submit Background Investigation, Drug Panel, and Polygraph request packets.


Requirements: 

  • 1 year of specialized experience equivalent to a Client-11 federal grade level performing the duties of an HR Administrative Support Specialist.


Why FYI?

FYI – For Your Information, Inc. continues to be one of the fastest growing and most successful woman-owned Federal contractors in the country. For three years in a row, we have been on Inc. Magazine's 5000 list and was recently named one of Inc's 2023 Mid-Atlantic Fasted Growing companies. FYI offers a collaborative and inclusive work environment. We offer professional development and career growth opportunities to all employees. As we continue to grow so will you and your career.What is in it for you?

  • Opportunity to work remotely, based on contract or position.
  • Team building and innovation in a collaborative environment.
  • A competitive base salary with a loaded benefits package.
  • Tuition/Education Assistance.
  • Personal computer device allowance.
  • Pet Insurance.


At FYI – For Your Information Inclusion and diversity are fundamental to our culture and our core value of "People First”. All people matter at FYI. We believe that our inclusive environment and the diversity of our people drives our innovation and growth and allows us to better serve our clients and communities.

FYI – For your Information is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identify), national origin, political affiliation, sexual orientation, martial status, disability, genetic information, age, membership in an employment organization, retaliation, parental status, military service or other non-merit factor.