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![HARDCORE, LLC](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
3 months ago
HARDCORE, LLC is seeking an individual to provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis. The ideal candidate would have experience in construction administration and/or office administration and a positive, easy-going attitude.
Responsibilities
- Answer telephones and direct the caller to the appropriate person; transfer the caller to voice mailbox when the person is unavailable; take and retrieve messages.
- Greets and directs visitors to the company; manages reception area to maintain a professional image.
- Provide callers with information such as company address, directions to the company, fax numbers, company website and perform routine administrative duties such as data entry, filing, scanning, and faxing documents.
- Vendor coordination, office supplies, shipping/receiving mail, and expense reporting and entry.
- File all backups for payments, maintenance of all files, payroll records and timesheets, and related documents.
- Maintain flexibility and openness to learn and take on additional projects as necessary and other related information.
- Receive, sort, and forward incoming mail. Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
- Serve as point person for organizing all large mailings. Assist in the ordering, receiving, stocking, and distribution of office supplies.
- Coordinate the repairs and maintenance of office equipment, including copiers, fax machines, computers, printers, etc.
- Manage conference room reservations and organize all aspects of meetings.
- Type correspondence and reports; edit and update various spreadsheets.
- Maintain confidential records and files.
- Perform other related duties as required.
Required Licenses, Certifications, Skills & Experience
- High School diploma or GED
- Excellent time management and multitasking skills
- Working knowledge of mail processes such as postage machine, FedEx, UPS
- Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
- Ability to enter data efficiently, timely, and correctly to meet deadlines. Good planning and organizational skills
- Well-developed verbal, listening, and written communication skills.
- Ability to work independently or as a collaborator.
- Attention to detail and a high level of accuracy and confidentiality.
- Ability to maintain a professional appearance and manner.
- Ability to contend with a wide variety of people on various issues.
- Ability to work in a busy office with constant interruptions.
- 1-year previous experience in an office environment
Knowledge of general bookkeeping, accounting, and/or Human Resources skills may be required.
Safety is the company’s number one priority. Subject to company needs, employees must undergo pre-employment drug screen and maintain compliance with the company Drug-Free Workplace Program at all times. Employees must also comply with the company safety program at all times.
Company DescriptionFor more information and to apply email hr@hardcoreconcrete.co.Company DescriptionFor more information and to apply email hr@hardcoreconcrete.co.