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Legal Administrative Assistant CF4486

2 months ago

Madison, United States Drake & Company Full time
Job DescriptionJob Description

We are thrilled to partner with a distinguished general practice law firm in Madison, WI, to find a highly skilled Legal Administrative Assistant for a direct hire opportunity. This is an exciting chance to join a reputable firm where you will play a vital role in supporting a team of legal professionals.

Key Responsibilities:

  • Type from rough draft, handwritten materials, and/or dictation into proper format.
  • Compose basic or routine letters and transmittal e-mails.
  • Enter timekeepers' time entries accurately.
  • Proofread documents for spelling and grammar.
  • Schedule and manage appointments, meetings, closings, and make travel arrangements; complete expense reports.
  • Obtain and maintain contact information.
  • Serve as a back-up to other assistants within real estate and other practice areas.
  • Conduct general research for timekeepers.
  • Monitor and manage e-mail, regular mail, and voicemail.
  • Organize and maintain documents for real estate closings, including obtaining electronic signatures; assist with organizing real estate projects.
  • Answer phones and address questions or concerns from clients, attorneys, and co-workers.
  • Format and prepare a variety of documents for commercial real estate transactions, ensuring accuracy and timely completion.
  • Organize and prepare closing books for clients.

Qualifications:

  • Minimum of 3 years of administrative assistance experience; real estate experience strongly preferred.
  • Bachelor’s Degree is a plus.
  • Keyboarding speed of at least 65 wpm.
  • Familiarity with documents used in Wisconsin real estate transactions.
  • Excellent written, oral, and e-mail communication skills.
  • Strong listening skills.
  • Ability to work effectively in a team environment.
  • Proven ability to prioritize and manage multiple tasks with competing deadlines.
  • Outstanding customer service and interpersonal skills.
  • Strong technology skills with proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Exceptional organizational skills with a keen attention to detail.
  • Strong grammar, spelling, vocabulary, and language skills.
  • Efficient, flexible, and patient with a high level of discretion and tact regarding confidential information.