Construction Project Administrator Assistant
2 weeks ago
Project Administrator Job Purpose: Plays a vital role within the Project Team and the overall purpose of the Project Administrator is to reduce the workload and/or to support the Project Manager with specialist knowledge in project administration and procurement documentation.
Project Administrator Job Description:
· Assists Project/Program Manager with administrative functions to increase the time available for executive level responsibilities.
· Responsible for tracking and monitoring all functions under the supervision of the Project / Program Manager
· Track and oversee expenses incurred on each project to include labor.
· Sets up, develops, and manipulates spreadsheets to assist the PM with budget tracking, administrative, and financial aspects of projects under PM's oversight.
· Prepares Work Authorization forms for new contracts, modifications, and job closures.
· Reviews invoices for consistency with contract requirements and rates
· Assists in preparing contracts with clients and subconsultants, as well as contract modifications, etc.
· Organize, participate, record, and distribute minutes in meetings as directed by the PM.
· Responsible for special projects as assigned by the PM.
· Responsible for periodic (weekly, monthly, etc.) reports as assigned by the PM.
· Follow-up and reports on accounts receivable, as well as unbilled issues.
· Assists in reviews of contracts and preparation of Management Approval (MAR) forms.
· Interacts directly with PM, clients, and sub-consultants.
· Performs routine tasks without substantial supervision.
· Consults with PM concerning unusual problems and developments.
· Assists with other project and contract administration staff the responsibilities of this position include but are not limited to those listed above.
Skills/Qualifications
· Minimum College graduate degree in business or accounting related field
Minimum five years of experience in Executive level support, or equivalent experience
· High level of proficiency in all MS Office products, especially Excel and Word
· Familiarity with client-specific contractual requirements
· Understanding of contract terms, accounting principles and budget tracking
· Good problem solving, organizational, people, math, and accounting skills.
· Prior experience in budget reconciliation and financial analysis
· Experience in corporate communications (to include report preparation, formatting, and delivery)
· Able to work independently and self-supervised.
· Deadline oriented
· Employee-to-employee interaction and fact finding.
EXPERIENCE IS A MUST
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