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Administration Assistant
4 months ago
Specialty door manufacturer located in Pico Rivera is looking to hire an Administrative Assistant in the Sales department to join their team.
Alternative Schedule (40 hours):
- Monday- Thursday 7am-4:45pm (9 hrs)
- Friday 7am-11am (4 hrs)
Temp to hire with great benefits once hired.
Position Summary:
- Responsible, for the communication and coordination of information that will ultimately lead to an estimate and drafting of a quote.
- Maintains customer database by inputting customer profiles and updates, by inputting quotes/bids and contact information, preparing and distributing monthly follow up reports.
- Updates manager by consolidating, analyzing, and forwarding daily bid requests.
- Contact regional sales managers to resolve any omissions in the quote request, such as missing specifications, details, contact information.
- Set up spread sheets of quotes as directed and concerning the product line. Identify any line item details that the sales manager can analyze for pricing concerns.
- Updates job knowledge by participating in educational opportunities, internal or approved industry training.
- Including attendance of forums at company corporate office.
- Accomplishes department and organization mission by completing related results as needed.
- Obtain and maintain a thorough knowledge of company sales methods and procedures, general product knowledge and product characteristics, general and technical specifications of products for sales usage, estimating procedures, and file management.
- You will be required to create and develop goals for your specific job function that will support our organizational goals.
- You must engage, and complete assignments as directed, skill set and work scope by your salesman and the leadership.
- Any other duties as assigned by your manager.
Other Skills and Qualifications:
- Ability to perform the essential functions of the job
- 2-3 years progressive sales admin experience required, preferably in a customer service driven company
- Strong work ethic, loyal, trustworthy, honest, team player
- Proven ability to multi-task and have regular contact with executives, managers, and employees
- Ability to work cooperatively with a variety of personality types
- Excellent written and verbal communication skills
- Must possess superior organizational skills and attention to details
- Ability to work with minimal supervision
- Computer literate with proficiency in Microsoft Office
- Must possess problem solving skills