Event Planning Coordinator

3 weeks ago


North Chicago, United States KYYBA Full time
Job DescriptionJob Description

Event Planning Coordinator

North Chicago, IL

12+ months Contract

 

Responsibilities:

·        Create web-based registrations for meetings and events in CVent meetings management software

·        Work with Business Owner and Meeting Planner to determine e-communications (invitations, reminders, confirmations, final confirmations etc.) required for each event

·        Assist Business Owner to ensure Attendee Lists are completed/in approved format

·        Create and send standard and/or custom registration reports for Meeting Planners, TPV’s and/or Business Owners

·        Coordinates meeting registration and housing administration

·        Create print or electronic sign-in sheets for all HCP-attended sessions (by date/event)

·        Create and print onsite materials (name badges, table tents, etc.) required with due dates. Ensure availability of printed material before meeting. Responsible for print and delivery.

·        Manage effective communication with several levels of cross-functional stakeholders, such as: business owners/internal customers, field personnel, and various supporting departments

·        Other duties as assigned

 

Qualifications:

·        Minimum Education: BA/BS preferred or equivalent work experience.

·        Minimum Work Experience: 2+ years of related work experience.

·        Hospitality industry background and / or experience or previous work experience in meeting / convention coordination

·        Desired qualifications:

·        Strong organizational skills

·        Ability to manage multiple project deadlines

·        Cross-functional collaboration; Ability to build relationships and collaborate with others inside and outside the department

·        Good communication skills (written and verbal)

·        Demonstrates high level of initiative and ability to work independently in a fast-paced environment Experience in CVent meetings management software

·        Problem Solving: Ability to solve routine problems of moderate scope and complexity following established procedures, policies, and guidance documents.

·        Customer Focus: Consistently demonstrates customer focus and understands needs of key customers. Awareness of TypeCoach methodologies when interacting with customers.

 

Company DescriptionAbout Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.Company DescriptionAbout Kyyba:\r
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
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