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Executive Assistant

3 months ago

Kailua, United States KIRSCHNER CONTRACTORS Full time
Job DescriptionJob Description

Kirschner Contractors is looking for a motivated, eager professional to join our project team and expand their knowledge of the construction industry.

Summary

We seek a proactive and detail-oriented Administrative Assistant.  The ideal candidate will be integral at keeping Kirschner Contractors organized internally and externally.  This work will provide the project team with data and reports for project planning, banking and other light accounting tasks, and information technology support/oversight.  Additionally, this position directly supports senior management with email and calendar management, travel support, personal appointments, and overall office management.

Pay

$18-$23/hr, negotiable DOE
Approximately 25 hours per week, with the possibility of additional hours
Annual bonuses and performance-based incentives
 

Location

This position is in person at our Honolulu and/or Kailua office.

Essential Skills and Experience
·       Above average knowledge of MS Office tools, including Word, Excel, and Teams;

·       Above average computer/internet skills;

·       Hawaii Notary Public, or willingness to obtain credentials immediately;

·       Excellent written and verbal communication skills;

·       Self-starter and critical-thinker;

·       Refers to and follows directions while knowing when to ask clarifying questions;

·       Effectively allocate resources and time;

·       Excellent organization skills, attention to detail, and accuracy;

·       Self-motivated, self-directed, and able to work independently;

·       Critical thinker who is an independent problem solver;

·       Ability to interact and multitask with project team members and clients;

·       Willingness to learn new skills, knowledge, and technical abilities quickly.

Responsibilities

·       Provide total administrative support for senior management, as directed;

·       Maintain constant communication with Senior Management;

·       Contribute to and support the office personnel in their job function;

·       Provide oversight of all office and field administrative support needs according to current systems;

·       Facilitate and manage the calendar and email of Senior Management;

·       Manage certification renewal requirements for project staff;

·       Manage travel arrangements and reservations;

·       Order supplies and track office inventories;

·       Event management and planning;

·       Ensure discretion with sensitive or confidential matters;

·       High-quality workmanship;

·       Flexibility to meet the needs of current projects and the needs of Kirschner Contractors;

·       Maintain a safe and healthy working environment by establishing, following, and enforcing standards and procedures, and complying with legal regulations.  Maintain a zero-tolerance drug-free environment.


About Kirschner Contractors

 The Kirschner Contractors team brings decades of actual “hands-on” construction and management experience, having successfully completed hundreds of projects totaling billions of dollars.  This includes commercial, industrial, and heavy/civil projects on private, government, and federal contracts across the globe.

Our company promotes “best practices” and utilizes the latest software applications to execute our projects.  We work with owners, construction managers, general contractors, subcontractors, architects, and engineers.  We pride ourselves on our attention to detail, professional care, and timely work product in providing our services. 

As a Woman-Owned Small Business, our primary goal is to not only meet but surpass our clients' expectations.

Kirschner Contractors is an Equal Opportunity Employer

Company DescriptionKirschner Contractors provides comprehensive construction management consulting services, including CPM scheduling, claims analysis, project controls, and more. Our experts possess decades of engineering and construction experience and apply this knowledge to the everyday challenges that owners, contractors, engineers, and architects face throughout the construction process.

Based out of O'ahu, Hawaii, we are a Woman-Owned Small Business, providing professional services for projects in the Pacific as well as on the mainland. KC has successfully completed hundreds of projects totaling billions of dollars. This includes commercial, industrial, and heavy/civil projects on private, government, and federal contracts. We pride ourselves on attention to detail, professional care, and timely work product in providing our services. Kirschner Contractors is currently looking for highly motivated construction professionals with excellent communication skills to join our growing teamCompany DescriptionKirschner Contractors provides comprehensive construction management consulting services, including CPM scheduling, claims analysis, project controls, and more. Our experts possess decades of engineering and construction experience and apply this knowledge to the everyday challenges that owners, contractors, engineers, and architects face throughout the construction process.\r
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Based out of O'ahu, Hawaii, we are a Woman-Owned Small Business, providing professional services for projects in the Pacific as well as on the mainland. KC has successfully completed hundreds of projects totaling billions of dollars. This includes commercial, industrial, and heavy/civil projects on private, government, and federal contracts. We pride ourselves on attention to detail, professional care, and timely work product in providing our services. Kirschner Contractors is currently looking for highly motivated construction professionals with excellent communication skills to join our growing team