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Office Administrator

2 months ago

Scottsdale, United States Kennard Associates Full time
Job DescriptionJob DescriptionJob Title: Office Administrator
Location: Scottsdale, AZ
Compensation: $45,000 annually
Benefits: Health insurance, 401k participation, paid time off.
Job Type: Full-Time W2 Office Administrator

About Us:
Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment. As a leader in our industry, we are committed to excellence and empowering our employees to grow and succeed.

Position Overview:
We are seeking a highly organized and proactive Office Administrator to join our team. This role involves a blend of general office duties and providing administrative support to our out-of-market staff. The ideal candidate will be a versatile problem-solver with exceptional communication skills and the ability to manage multiple tasks efficiently.

Key Responsibilities:
  • Perform general office duties, including but not limited to, handling phone calls, managing mail and deliveries, maintaining office supplies, and ensuring the office environment is tidy and functional.
  • Provide administrative support to out-of-market staff, including scheduling meetings, coordinating travel arrangements, and assisting with document preparation and management.
  • Serve as the first point of contact for visitors, offering a warm welcome and assistance.
  • Manage calendar appointments and meeting room bookings for company executives and teams.
  • Assist in the preparation of regularly scheduled reports and presentations.
  • Support the HR department with the onboarding process of new hires, including preparing welcome packs and coordinating orientation sessions.
  • Facilitate internal and external communication by distributing relevant company information as required.
  • Liaise with IT support for any office equipment and technology issues, ensuring a swift resolution.
  • Undertake special projects and ad-hoc tasks as directed by management.
Requirements:
  • Proven experience as an office administrator, office assistant, or relevant role.
  • Strong organizational and planning skills, with a keen attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in MS Office and familiarity with office management software (e.g., ERP systems).
  • Ability to work independently and as part of a team in a fast-paced environment.
  • High school diploma; additional qualification in Office Administration or a related field is a plus.

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