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Executive Assistant
4 months ago
We are seeking a skilled and organized Executive Assistant to provide administrative support to the Trustees of our multi-employer trust Funds. The ideal candidate will possess exceptional organizational abilities, attention to detail, and discretion in handling confidential information. This role will play a crucial part in ensuring the smooth operation of the Funds and facilitating effective communication between Trustees, stakeholders, and external parties.
This position is Part- Time, Tuesday- Thursday, from 8:00am- 5:00pm, Pay rate is $25.00- $30.00 DOE.
Key Responsibilities:
- Provide high-level administrative support to the Trustees, including managing schedules, coordinating meetings, and handling correspondence.
- Prepare and distribute meeting agendas, materials, and minutes for Trustee meetings and other relevant gatherings.
- Assist in organizing and facilitating Trustee elections and appointments as necessary.
- Maintain accurate and up-to-date records, documents, and databases related to Fund operations, participants, and stakeholders.
- Coordinate travel arrangements and accommodations for Trustees and other staff as required.
- Serve as a point of contact for inquiries from participants, stakeholders, and external parties, directing them to the appropriate Trustee or staff member as needed.
- Assist in the preparation and distribution of reports, presentations, and communications related to Fund activities and performance.
- Conduct research and compile information on relevant topics as directed by the Trustees or management.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Collaborate with other administrative staff and departments to ensure efficient operation and communication within the organization.
Job Requirements
- Proven experience (3+ years) as an executive assistant or administrative assistant, preferably in a similar trust fund or financial services environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
- Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong interpersonal and communication skills, both written and verbal.
- Detail-oriented with a commitment to accuracy and quality in all tasks.
Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
