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Executive Assistant to CEO

2 months ago

Richmond, United States Pop-Up Talent Full time

Executive Assistant to CEO

Richmond, VA 23220


Are you an experience C-Suite, Executive Assistant or Chief of Staff seeking your next success? Due to growth we're on the hunt for a polished Executive Assistant to the Founder and CEO, to support key executives, and sales. You are a seasoned professional with a proven track record supporting senior-level business executives and contributing directly to their success. The EA will:

  • Serve as the primary point of contact between leadership and key internal and external stakeholders
  • Create, manage and maintain calendars and correspondence
  • Prepare and edit reports, presentations, and other documents
  • Coordinate and participate in meetings and follow-up on action items
  • Arrange domestic and international travel, ensuring all travel documents are in order
  • Assist in the planning and execution of special projects and events, monitor timelines and ensure deadlines are met
  • Maintain and organize files, records, and databases and ensure the confidentiality and security of all sensitive information
  • Assist in the preparation of sales materials, reports and forecasts


KNOWLEDGE, SKILLS, AND EXPERIENCE:

  • 5+ years of experience supporting senior-level executives in a business environment, preferably in professional services, or technology
  • The ability to be proactive and anticipate needs in advance
  • Excellent organizational and time-management abilities
  • Accuracy, attention to detail and excellent problem-solving skills
  • Ability to work independently and handle multiple tasks simultaneously
  • Discretion and confidentiality in handling sensitive information
  • Ability to work under pressure and meet tight deadlines
  • Strong interpersonal skills and the ability to work collaboratively
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required
  • CRM platforms like HubSpot, Salesforce, or similar is highly preferred. In the absence of direct CRM experience, strong technical aptitude and expertise in software may be considered


We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and person with disabilities.


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