Business Office Assistant
4 weeks ago
Qualifications: High school diploma required. Familiarity with basic bookkeeping and secretarial duties, with 3 or more years of experience preferred.
Required Knowledge, Skills, and Abilities:
- ability to work well with others and be a team player;
- ability to follow written and verbal direction;
- ability to prioritize workload, meet deadlines, and manage multiple projects simultaneously;
- excellent verbal and inter-personal communication skills
- intermediate computer skills
- knowledge of Microsoft Office & the Google Suite
Duties and Responsibilities:
Office Assistant:
- receive and record in the school’s financial database software all monies and payments received to include tuition payments, and other special event fees
- enter accounts payable into the school’s financial database software
- forward checks coinciding with bills for approval and signature by Head of School, or designated person in the absence of the Head of School;
- verify charges on credit card bills and make payments;
- record documentation for all items received or disbursed, entering the correct amount in the school’s financial database software, and applying to the correct account;
- prepare and record deposits for the school’s bank accounts;
- order any and all school supplies/printing needs for faculty, staff, & administration;
- maintain a record of receipt for all materials ordered and prepare payment for invoices submitted by vendors;
- serve as a backup trained in processing of monthly payroll
- work with insurance vendors to support Director of Finance
- support the Admissions department during peak times of the year
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