Office Manager/Coordinator

4 weeks ago

Charleston, United States The Glass Guru of Charleston Full time
Job DescriptionJob DescriptionRoles & Responsibilities:

With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:

  • Reconcile sales software and accounting software transactions.
  • Handle A/R and prepare deposits for bank run.
  • Negotiate pricing with vendors to stay current in market place ongoingly.
  • Manage the day to day operations of the staff Customer Service Rep. (if applicable)
  • Answer inbound phone calls promptly during business hours. (if applicable)
  • Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
  • Respond to any voicemails and/or messages from answering service. (if applicable)
  • Manage and respond the inbound email correspondence and forward accordingly.
  • Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
  • Schedule estimate appointments properly using the appropriate customer software.
  • Quote product by telephone for potential new clients/customers.
  • Assist Estimators with follow up on pending estimates by phone and/or email.
  • Strategically schedule work appointments for Installation Techs, along with customers accordingly.
  • Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
  • Check order confirmations from fabricators/vendors for size and pricing accuracy.
  • Oversee proper filing of daily work orders and estimates.
  • Process timesheets for payroll processing.
  • Prepare Accounts Receivable and prepare deposits for bank daily.
  • Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:

  • 1-2 years residential glass experience (ordering, estimating, office/project management) preferred. Service trade industry experience preferred as well if no glass experience.
  • HS Diploma or equivalent.
  • 2 or 4-year college degree preferred.
  • All candidates must pass initial background check and drug test.
Preferred Skills:

  • Excellent verbal/written communications skills.
  • Microsoft Office proficient (Word, Excel).
  • Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period.

  • Office Coordinator

    7 days ago

    Charleston, United States National Mentor Holdings, Inc. Full time

    South Carolina MENTOR, a member of the Sevita family, provides services for Adults with social, emotional and behavioral challenges as well as other complex needs. Through our wide range of quality programs, including Behavioral Health Services, we p Office Coordinator, Coordinator, Behavioral, Support

  • Office Coordinator

    2 weeks ago

    North Charleston, United States A1 Glass Of North Charleston Llc Full time

    Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities  Job SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include...

  • Office Coordinator

    3 weeks ago

    North Charleston, United States A1 Glass Of North Charleston Llc Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your...

  • Office Coordinator

    3 weeks ago

    North Charleston, United States A1 Glass Of North Charleston Llc Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your...

  • Front Office Manager

    2 weeks ago

    Charleston, United States New Castle Hotels LLC Full time

    Front Office Manager Your team is typically the first -- and the last - the guest meets. You are the Front Office Manager and all those employees who open the door, handle luggage and greet the guests are your team! As their leader you ensure that guests are taken care of by a caring, well-trained and highly motivated staff. In the role of Front Office...

  • Office Manager Bookkeeper

    3 weeks ago

    Charleston, United States Shannon Jones Esquire LLC Full time

    Job DescriptionJob DescriptionMust have experience with Clio billing systems and QuickBooks.  Individual will be in charge of all invoicing, collections, bill payment, bookkeeping, personnel management, generating reports regarding business performance and coordinating with owner to review all areas under this position's management.  

  • Facility Coordinator

    4 days ago

    Charleston, United States *US AMR-Jones Lang LaSalle Americas, Inc. Full time

    What this job involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. What is...

  • Sales Coordinator

    2 days ago

    Charleston, United States Insight Global Full time

    The purpose of the Sales Coordinator is to handle the daily operations for sales, administration, and marketing related functions as required by the Regional Manager. This includes constant and consistent interfacing with our client base and vendors to ensure smooth coordination of services from point of sale to timely delivery/pickup of equipment....

  • Sales Coordinator

    3 weeks ago

    Charleston, United States Insight Global Full time

    The purpose of the Sales Coordinator is to handle the daily operations for sales, administration, and marketing related functions as required by the Regional Manager. This includes constant and consistent interfacing with our client base and vendors to ensure smooth coordination of services from point of sale to timely delivery/pickup of equipment....

  • Sales Coordinator

    15 hours ago

    Charleston, United States Insight Global Full time

    The purpose of the Sales Coordinator is to handle the daily operations for sales, administration, and marketing related functions as required by the Regional Manager. This includes constant and consistent interfacing with our client base and vendors to ensure smooth coordination of services from point of sale to timely delivery/pickup of equipment. ...

  • Furniture Project Manager

    2 weeks ago

    Charleston, United States Young Office Full time

    The Furniture Project Manager is responsible for executing projects with our customers. This position is the primary customer contact and is also responsible for leading, planning and administering projects with minimal guidance, through its completion to drive targeted margins while building and maintaining professional relationships with our...

  • Business Office Manager

    4 days ago

    Charleston, United States Genesis Healthcare, Inc. Full time

    Job DescriptionMarmet Center seeks a full time Business Office Manager with MOD weekends every 6-8 weeks.FULL TIME / BENEFITS / DAY SHIFT Play an integral part in achieving nursing center business excellence goals as our Business Office Manager where you will oversee census, billing, accounts receivable, tracking of Medicaid applications and other AR...

  • Facility Coordinator

    3 days ago

    Charleston, United States *US AMR-Jones Lang LaSalle Americas, Inc. Full time

    What this job involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. What is...

  • Construction Coordinator

    2 weeks ago

    Charleston, United States Latitude Full time

    Construction CoordinatorOverview We are seeking enthusiastic, pragmatic candidates who understand that a happy team is a hardworking team and that honest communication is vital for getting projects done. Construction coordinators can expect to work with teams of various sizes and with budgets that constantly shift and change. Working with local, state, and...

  • Business Office Manager full time

    4 weeks ago

    Charleston, United States United Surgical Partners International Inc (USPI) Full time

    Job Summary: The Business Office Manager will lead many process improvement initiatives and will ensure accurate business transactions and processes which require a high level of professional judgment and discretion in carrying out assignments, the ability to problem solve, a high degree of confidentiality, and the ability to work under pressure. The...

  • Treatment Coordinator

    2 weeks ago

    Charleston, United States D4C DENTAL BRANDS, INC. Full time

    Description Join our team as a Treatment Coordinator and become an integral part of providing children with a lifetime of radiant smiles! If you possess a passion for pediatric care and thrive in a dynamic environment alongside dedicated professionals committed to excellence, we invite you to connect with us. The ideal candidate for this role will bring a...

  • Treatment Coordinator

    3 days ago

    Charleston, United States D4C DENTAL BRANDS, INC. Full time

    Description Join our team as a Treatment Coordinator and become an integral part of providing children with a lifetime of radiant smiles! If you possess a passion for pediatric care and thrive in a dynamic environment alongside dedicated professionals committed to excellence, we invite you to connect with us. The ideal candidate for this role will bring a...

  • Construction Coordinator

    4 weeks ago

    Charleston, United States Latitude, Inc. Full time

    Job DescriptionJob DescriptionConstruction CoordinatorOverviewWe are seeking enthusiastic, pragmatic candidates who understand that a happy team is a hardworking team and that honest communication is vital for getting projects done. Construction coordinators can expect to work with teams of various sizes and with budgets that constantly shift and change....

  • Front Desk Coordinator

    3 weeks ago

    Charleston, United States Samet Full time

    ** Front Desk Coordinator** **Job Category****:** Administrative **Requisition Number****:** FRONT001529 Showing 1 location **Job Details** **Description** Our culture is built on teamwork and innovation. We encourage our Associates to be empowered when making decisions, and they can be confident that their voice will be heard. As a Front Desk Coordinator...

  • Treatment Coordinator

    1 day ago

    Charleston, United States D4C DENTAL BRANDS, INC. Full time

    Description As a Treatment Coordinator, you'll be pivotal in ensuring children achieve lifelong radiant smiles! If you're passionate about working with children and thrive in a dynamic team environment committed to top-notch care, we want to hear from you! Our perfect Treatment Coordinator boasts a blend of front office finesse and clinical dental assisting...